Exit Formality

Dear All
I am working as a HR executive in a manufacturing company. one of our staffs has been resigned. So my question is when to give her the experience letter and relieving letter. What I guess it should be given on her last working day, but she is asking it one day before. Please suggest.

Hi,
No, you should provide her both letters on her last working day.

Hi,
You cannot provide the Service certificate and relieving letter before her last working day.
Just express her this smoothly.
Regards
Ravichandra

Hello,
You have not mentioned the reasons for resigning and whether a confirmed employee or probationer employee. Now the question comes that relieving from the duty. It depends upon the service condition laid on your appointment order issued to the employee. Based on that the management can decide. Normally for the confirmed employee, he/she should give one months period. On receipt of the resignation letter, you can issue the acceptance letter mentioning the date of relieving and accordingly you can relieve from the duty.
Regarding experience certificate, you should issue this only after relieving from duty if possible along with final settlement.
Adoni Suguresh
Sr.Executive (Pers & Admn)

Normally on the last working day, we organise a farewell for the employee. And during the farewell, we give him/her a momento and along with it hand over the relieving order, service certificate and the final settlement cheque. Before that, when the employee submits the resignation, we give the employee an acknowledgement of the resignation by way of an official letter and in that letter we inform the employee the tentative date of relieving subject to satisfactory hand over of charge and obtaining of no dues on a clearance form. We attach a clearance form to the acknowledgement letter.
We are a manufacturing firm and we follow these protocols so that the employee goes with a feel good factor and becomes a good ambassador for us.
Am sure IT companies and BPO companies will have better practices, since they are all human capital intensive companies.
Cheers

No, you should not give her experience letter and relieving letter before last working day.

Dear All,
The best thing to do is what anonymous suggested acknowledge resignation the day it is received with indication of relieving date, and ask the employee to complete the no dues procedure before the last working day. Relieving letter one day before the LWD does not serve any purpose.