New HR Department Setup: Urgent Help Needed with Essential Documentation for CEO Presentation

Hello all, I have recently joined this organization, which is an international financial broking house based in the UK. My responsibility here is to take care of the offices in Central and South Asia. They have never had any HR department in the company before. This company in India commenced operations in the year 2012. In Mumbai, I have an employee strength of 15 people.

Assistance Needed for HR Documentation

I need help with the following:

- Offer Letter
- Appointment Letter
- Confirmation Letter
- Warning Letter based on performance
- Warning Letter based on absenteeism
- Termination Letter
- Exit interview questions
- Increment Letter

Please, someone, help me with this. It's urgent as I need to present all this to the CEO at the Head Office in the UK by this Friday - 23rd May 2014.

The details required by you are the first step in setting up an HR department. I suggest there is a wealth of information available on formats for these letters on CiteHR and Google. Take some time to gather this data from the internet and customize basic details such as salary components and any specific information that the company needs to include, in addition to the points already mentioned. This process will not only be beneficial for the company but also a learning experience for you as an HR professional. Through modifications and format selections, you will have the opportunity to learn a lot.

Hope this information is useful.

Regards,
Namita

Wishing you the very best for your new assignment of setting up the HR Department. It is quite wise to begin with letters, policies, etc. As the fellow CiteHR contributor suggested, you can find hundreds of formats and policies here itself.

At the same time, the crux of the matter is how much time you can spend on this activity. I hope you have not hired more people in HR as you are setting up the structure. To simplify your life, you need to plan first - tasks for the next 3 months and come up with a resource plan. You can use a spreadsheet for this or maybe an app on your mobile or tablet.

Try to focus on the core tasks, automate wherever possible without significant capital expenditure, and delegate some tasks to trusted colleagues.

I hope this helps in your new endeavor.

Best regards.