Worried About Background Checks? How Missing an Experience Letter Might Affect You

I have a total experience of around 12 years. In one of my previous companies, I worked for 9 months. I had to leave that company because of some personnel issues. After resigning, I requested an early release as the notice period was 60 days. My resignation was accepted, but the organization was not ready to release me early, even though I had agreed to pay for the period falling short of the notice period. As per their process, the moment my resignation was accepted, the No Due Clearance Automation started. So, I obtained No Due Clearance from all the departments. After obtaining No Due Clearance, on the 17th day of my resignation, I sent an email to my manager and HR stating that I wouldn't be able to continue the service and that I was ready to pay for the notice shortfall period. My organization then declared me as absconding. This incident occurred around 5 years ago. I even tried to settle the FnF after 6 months of leaving, but they were reluctant to do so. Neither did they settle my FnF nor provide me with an experience letter.

Impact on Future Background Verification

So, I want to know how this will affect my background verification check in future companies. I have all the records - my resignation letter, my No Dues Clearance Certificates, and my follow-up emails.

Thanks in advance.

Don't worry. It happens in some cases. As far as I am aware, the new employer won't ask for a relieving letter from the previous to the previous employer. The fact behind that is if a company hires you, it already checks your previous feedback. Thus, after some time, if you move to another company, the new company will consider the last company's feedback and not the previous to previous.

If somehow you have some difficulty, you can contact your new HR and discuss this issue. You can also provide your HOD reference to them if they still have any doubts.

So, cheer up and best of luck!

Hi, don't worry. It happens in some cases. As far as I am aware, a new employer won't ask for a relieving letter from the previous-to-previous employer. The reason behind this is that if a company hires you, it has already checked your previous feedback. Thus, after some time, if you move to another company, the new company will consider the last company's feedback and not the previous-to-previous one.

If somehow you encounter some difficulty, you can contact your new HR and discuss this issue. You can also provide your HOD reference to them if they still have any doubts. So, cheer up and best of luck!

Thanks, Lavika. My worry is that this is my genuine experience, and because of the non-availability of an experience letter, my career should not be at stake. I have got all the documents with me.

Regards

Don't worry, Clove. If you have working experience, an offer letter, salary slips, and, most importantly, learning experience from that organization, you can move further. Your reason was genuine, and you also discussed it with your seniors while leaving, so these points are in your favor. Good luck!

What is not clear is whether you did not report to work from the 17th day and just sent an email, or if you received that agreement when your resignation was accepted. Unfortunately, most of us make small mistakes when leaving.

Resignation Process and Notice Period

Your resignation acceptance is the day when the clock starts ticking. You should have sent an email on the day you resigned, stating that you will serve a certain number of days and request the remaining to be waived off. You should also mention that you are willing to pay for the remaining notice period if that is acceptable. Once you obtain confirmation, you should have taken a print of the confirmation email for your records. If everything was verbal, then that is not a professional approach.

Impact on Background Verification

Yes, the background verification (BGV) can be affected as some organizations do a thorough check and even review your school and college records, even after 5 years of employment in the same company. So, it is advisable to avoid these mistakes.

Please write to that employer and request a relieving letter, because at times, you may need to submit past records from 2-3 employers for up to 5 years at least. I would not suggest taking it easy.

Absconding Justification and Next Steps

Their declaration of you as absconding is justified since they disagreed to waive off the notice period, and even then, you did not report to work on the 17th day and just sent an email. This was incorrect. You should have spoken to the HR head and discussed your reason and the fact that you were unable to serve a longer notice period.

Did you join any other company after that?

Thanks, Raag.

1. I resigned on the 1st and sent an email on the 17th, after which I did not go.
2. As a professional, I started asking for early release right from the first day of resignation. I had mentioned very specifically that I am ready to pay for the days running short of the notice period. I have that in emails also.
3. After leaving that organization, I worked in another organization for around 4.5 years. I told them my case, and they did not ask for my relieving letter. They just asked for my salary slips and resignation acceptance letter.
4. I even took follow-ups for settling my FNF, but they denied.
5. Now I am joining a new company, and I am getting a bit worried.

Best Regards,
Gaurav Shurvir

The mistake you made was not reporting to work after the 17th, even though they had not approved a waiver. However, I think that since you have a relieving letter from the present employer and the resignation acceptance from the "said" employer, it should not pose a challenge.

Meanwhile, you could try contacting the HR of the previous employer, stating your request. Maybe they will agree to a mutual benefit. Do not disclose where you are joining. It will be good to maintain a good service record; this is what you should communicate.

Background Verification and Employment Documents

Now I am an advocate. Previously, I was employed in three different investment companies. For the latter two companies, I haven't submitted my first company's Offer Letter, Appointment Letter, Resignation Copy, Relieve Letter, and Experience Certificate. When the two other employees asked, I said I don't have the first employment documents. I also requested them to go for background verification (BGV). They found my experience to be true in BGV, and they understood the genuineness, so I didn't have any problems.

If your experiences are genuine, then you can ask your employer to go for BGV. If it's true, then your earlier experience documents are not a concern.

Experience Verification and Background Check

Now, I am an advocate. Previously, I was employed in three different investment companies. For the latter two companies, I haven't submitted my first company's Offer Letter, Appointment Letter, Resignation Copy, Relieve Letter, and Experience Certificate. When the two other employees asked, I said I don't have the first employment documents. I also requested them to go for BGV. They found my experience true in BGC and understood the genuineness, so I didn't have a problem.

If your experience is genuine, then you can ask your employer to go for BGV. If it's true, then your earlier experience documents are not a concern.

Thanks, Manoj.

Since my experience is 100% genuine, I have given the go-ahead for my BGV. I have sent the "Resignation Acceptance" email from the said company to the BGV Team as employment proof in the company. I have also attached the Relieving Letter from my previous company. Just keeping my fingers crossed :-)

I extend my wishes to you for a successful future in the new company. I am sure the company seeks documents only to cross-verify the genuineness of the profile. It has nothing to do with the ex-company's documents beyond that. I assure you will succeed, and the company will not miss you. If you encounter any problems in the background verification (BGV), just approach the new company and clarify their doubts.

Regards.

Hi guys, I have 2 years of experience as an HR executive. The issue is that my previous organization closed down. If I attend an interview, how should I explain why I left my previous organization?