Navigating Post-Probation: What Steps Should I Take as a New HR Executive?

Hello All, Hope you are all doing well! I recently joined an IT company for the position of HR executive. One of our employees has completed his six-month probation period. What procedures do I need to follow as an HR?

Probation Period Completion and Appraisal

After the completion of a 6-month probation period, the employee needs to be appraised. Based on the recommendation of the Head of Department/Line Manager, the employee can be confirmed in their position, or the probation can be extended for a further period not exceeding 6 months.

Assessment of Probationer's Performance

The performance of a probationer will be assessed after the completion of a six-month period by the reporting head or another individual as per the hierarchy. The candidate can be confirmed or have their probation extended based on this assessment. Proper documentation and formatting in terms of performance achievement rating/score will be completed to ensure the assessment is measurable and justified.

Thanks.

If his probation period has been completed and it's confirmed by his TL/Manager, then you also need to issue a confirmation letter stating that he is now a permanent employee of the company.

Written Communication for Employee Status Changes

Communication to the concerned employee must be given in writing in cases of separation from service, probation extension, or service confirmation, if any.

Thanks

Thank you for your valuable feedback. However, I want to know which type of form should be filled out by employees and TL/project manager. Please provide any format of this form.

Thanks,
Regards

Attached herewith is a format that can be used for assessment. Modifications in the format can be done as per the need or fitment. All the very best.

Thanks

A probation period is basically an observation or a trial period. This is effectively a separate fixed-term employment contract that precedes your permanent employment relationship. The duration may be 6 months or 12 months. This allows the employer an opportunity to ascertain your ability to perform the role before moving to a permanent employment agreement.

Review Before Transitioning to Permanent Contract

Before transitioning to a permanent contract, you need to review:

1. Company's HR manual
2. Company's HR policy where the "Probationary Policy" is mentioned
3. Performance report for the past 6 months
4. Type of employee, whether they are contractual, project-based, or permanent
5. Ensure you have all his documents and letters (which must be kept as departmental reference in his personal file) and submit them to your immediate manager for the next steps.

Please let me know if you need any further clarification or assistance.

Best regards