Dear Nisha,
In order to have parity and better Asset Management, you may structure an Asset Policy.
Primarily it should have details on -
a) definition of asset
b) Data privacy norms
c) Who is allowed to own a company asset & in what form, category and amounts sanctioned?
d) What are the general 'care' rules of assets given to employee (here you can describe details on wear and tear, loss of asset, placement of asset, permission for entry and exit of asset from general place of work, procedure for regular maintenance, data & asset sharing, software piracy policy required to be observed
e) Consequences of non observance of above, cost implication to employee, employer.
f) replacement/maintenance/repair of asset
g) Asset return policy on separation
Formats of form for various requirements.
Base don some of the points you can structure a robust policy which will help not just for laptops, but also other assets like mobile, netbooks, instruments, etc As a start up this is the right to set up policy and good practices. It will enable a more structured environment in view of consequent growth prospects.
Regards,
Deena Jagasia