What Essential Information Should Be Included in a Joining Kit? Looking for Suggestions

Hi, I want to know what information a joining kit should contain. Looking forward to your valuable suggestions.

Thanks

Components of an HR Joining Kit

HR's Joining Kit may consist of:

1. PF/ESIC/Gratuity/Medical insurance registration/nomination forms.
2. Employee Induction form/format.
3. Job Description of the newly joined employee.
4. Brochure/any literature regarding a brief introduction to the company.
5. Attendance swipe card.
6. Notebook with a pen.
7. Lunch coupons.
8. Any other internal important forms/formats.

It may vary depending on the organization's requirements.

Thanks

1. Interview Assessment Form
2. Reference Check Forms
3. PF and Gratuity Nomination Form
4. Attendance Card/ID Card Form
5. Joining Form
6. Job Description
7. Organization/Employee Induction Manual
8. Health Check-up Form if required
9. Any other required documents as per the organization's requirements.

In addition to the above, you may consider the following as well:

1. **Attestation Form**: This form is required by most Central Government offices. It contains the name, address, date of birth, and other details of the incumbent employee, to be attested by an officer of the state or central government, typically a Class I gazetted officer. This is to testify to his/her character and conduct. Some employers may require this form to be certified by the Head of the Institution or respected individuals such as doctors, bank managers, postmasters, etc. You may want to consider introducing a character verification certificate along these lines.

2. **Medical Certificate**: It is also important to have a medical certificate at the time of joining, especially for technical posts, to ensure that the selected candidate is suitable for appointment. This is particularly relevant for roles in electrical, chemical industries, drivers, etc.

3. **Required Documents**: These include a Bank Account Opening Form, Nomination forms for EPF and Gratuity, passport photos, and family photos for IP cards for ESI membership.

4. **Address and ID Proofs**: These are essential.

5. **Experience/Relieving Letter**: A copy from the previous employer is necessary.

6. **Educational Qualifications**: Copies of educational qualifications, competency certificates, etc., should be included.

Thank you.