As you embark on drafting an appointment letter, it's crucial to cover various essential aspects to ensure clarity and alignment between the organization and the new employee. Here's a structured guide to help you include the mentioned points effectively:
1. Leave: Outline the company's leave policy, including types of leave (sick leave, annual leave, etc.), accrual methods, and approval procedures. Reference relevant labor laws such as the Shops and Establishments Act or Factories Act to ensure compliance.
2. Bonus: Specify the conditions under which bonuses are awarded, whether they are performance-based or discretionary. Detail the calculation method and frequency of bonus payouts.
3. Scope of Work: Clearly define the employee's roles, responsibilities, and reporting structure. Mention key performance indicators (KPIs) and expectations to set clear work boundaries.
4. Designation: State the employee's official job title, department, and any specific hierarchy within the organization.
5. Latecoming to the Office: Set expectations regarding punctuality, including the company's policy on late arrivals, consequences for habitual tardiness, and any grace periods allowed.
6. Loan Policy During Probation: Clearly communicate that loans are not permissible during the probationary period to manage financial risks effectively.
7. Performance: Outline how performance will be evaluated, including performance review schedules, criteria for assessment, and potential rewards or consequences tied to performance outcomes.
8. Attitude: Emphasize the importance of a positive attitude in the workplace, fostering a culture of respect, teamwork, and professionalism.
9. Discipline: Define the company's disciplinary procedures, including steps for addressing misconduct, non-compliance, or behavioral issues, ensuring fairness and consistency.
Ensure the appointment letter is drafted in a professional tone, using clear and concise language to avoid ambiguity. Review the letter for accuracy and legal compliance before sharing it with the new employee.