How Should I Handle an Employee's Unannounced Absences and Late Arrivals?

Please help as I am a fresher in an HR job. I would like to know what kind of letter should be given to an employee if she says that she is coming late to the office, and after some time, she will not come to the office nor inform that she is not coming. This has been happening for the last 2 to 3 months.

Kindly assist as soon as possible.

Regards,
Futuredream
Email: [Email Removed For Privacy Reasons]

Do you want a notice format to send to her for being absent from duties without any prior information or notice?

Regards,
Supriya

I need a format for handling absenteeism as she neither comes nor calls after saying she will be late to the office on the same day she takes leave. Sometimes, she doesn't call back after saying she will come to the office. I don't know how to respond to my senior as I am new to the HR profile, and I need help from my HR seniors who have experienced this situation.

Thanks & Regards,
Reshma

You can use this format and make necessary changes as per your situation.

WARNING LETTER

Date:

NAME & ADDRESS:

Reference: Employee Code: / Branch:

Dear __________,

It is observed from our records that you have been absent from duty with effect from ____________(date) without any proper information. You have not obtained permission from your reporting authority regarding your long absence. Your absence without information reflects a lack of responsibility and is not befitting your role and responsibilities in the company.

Your unauthorized absence is in violation of company rules, and the company takes a serious view of the same.

You are requested to report for duty upon receipt of this letter immediately. Failing which, we will be constrained to assume that you are not interested in continuing employment with us and have abandoned your job.

Thanking you,

For ______________________

Authorized Signatory

Regards,
Supriya