KRA and responsibilities:
Company Name : Greenko Group
Industry Type : Power Projects (but, I'm situated at Corporate Office)
ß Over see the Security, Housekeeping, Canteen services, Pest Control Services, Transit Guest Houses, Coffee / Tea Vending Machines at the premises
ß Meetings conducting with the Vendors on weekly/ monthly base.
ß Surprise checking of Workstations, Conference Rooms, cafeteria, Pantries, office cabs & instructing to the Facilities & Transport Vendors for correction.
ß Coordinating with the Finance/ Accounts departments for process of the bills/ invoices.
ß Coordinating with other departmental Heads for day to day operations.
ß Generating Daily Catch up MOM / Weekly dash board / monthly dash board / vendor Score card and submitting to the concerned departments.
ß Coordinate adherence to Service Levels agreed with Client for smooth Operation of all Admin, Facilities & Transportation activities.
ß Over see the Security, Housekeeping, Canteen services, Pest Control Services, Transit Guest Houses, Coffee / Tea Vending Machines at the premises
ß Take rounds of the facility regularly to identify issues in Housekeeping/Security and Cafeteria etc and initiate immediate rectification actions
ß Maintain the week Head Count report by coordinating with the Process Spocs and provide employee attendance details to the caterers well in advance.
ß Ensure that the caterers are maintaining highest standards of hygiene in the services area.
ß When the food supplies run out, escalate the matter to the caterers management immediately & make alternate arrangements
ß Purchase Orders, Processing of Vendor Invoices, Generate Planned Preventive Maintenance Work Orders, Generate General Work Orders..Monitor & Coordinate timely completion of Self Service.
ß Handling the various queries and streamlining the request to concerned SPOCs and follow-ups.
ß Ensure that the event management will be organized within the given budget.
ß Ensure that the Blood donation campaign will be organized smoothly and the necessary facilities will be provided to the donors & medical staff.
ß Conducting the user education campaign on Quarterly basis.
ß Coordinating with the Facilities & Vendor staff for building Transitions.
ß Ensure that healthy Plants have placed at Indoor / Outdoor premises.
ß Ensure the Pest control after Business hours as per the given timings.
ß Ensure that the Key Tracker data will be maintained for key issuance and share the Key database to the concern HRs on daily basis.
ß Monitoring with the Transport Vendors to provide the pick & drop facility on day to day basis.
ß To conduct weekly, monthly meetings with the vendors.
ß Checking the log sheets on random base.
ß Ensure to arrange a Security escort for the lady associates for pick & drop at the late night timings.
ß Ensure to maintain the EHS measures in all vehicles / entire fleet.
ß Coordinate with the office support staff & Vendors for log sheets verification. Keen follow up with the Vendors for on time bill / Invoice submission.
ß Coordinating with the Finance & Account team to process the invoices & bills with necessary Manager approvals.
ß New vendor development at effective cost, affordable (Within the budget) to company. Also ensure timely services & deliveries from the existing vendors.
ß Collect different quotations from the Vendors.
ß Negotiating the price with vendors.
ß Ensure to maintain Vendor penalization tracker as per the Service agreement.
ß Conducting Daily Catch up Meetings with the F&B and Facilities Vendors.
ß Generating MOM and keep a proper track of complaints.
ß Generating Facilities & Transport Weekly and Monthly Dash Board report & submitting to concern Heads.
ß Generating Vendor Score Card on weekly and Monthly basis and share to the respective Vendors for service improvements.