Setting Up an MIS for 300 Employees: What Key Data Should You Include?

Hi,

What are the most important parameters to set up an MIS for a company with an employee strength of 300? What fields should master data contain?

Regards,
Nisha

Hi Nisha,

MIS report is known as Management Information System regarding the Manpower status of a particular month, place, and overall.

It helps the Management in decision-making, like what are the reasons for resignation, in which area attrition is high, and so many things to help in decision-making. With the help of MIS, you may prepare a lot of reports like annual attrition, region-wise attrition, region-wise manpower, graphical representation of regions' manpower status, and so on.

You may prepare the same at your end. It will help you to prepare other such formats too.

I am describing the contents with sheet wise.

First Sheet-

Details of employee:
a. E.Code
b. Name of employee
c. Date of birth
d. Designation
e. CTC
f. Address for communication
g. Permanent address
h. Contact number
i. Blood group
j. Maximum qualification
k. Extra qualification
l. Total Experience

Second Sheet-

Salary structure: In this sheet, write down the complete salary structure and make a column for the salary after any revision.

Third Sheet -

New Joinees: In this sheet, write down the name of New joinees of that month with details like CTC, Designation, DOB, etc.

Fourth Sheet-

Resigned employees: In this sheet, write the names of employees who resigned during that particular month with details like name, designation, date of joining, date of resignation, last working day.

Fifth sheet-

Attrition rate: Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team management reports, and so on can prepare a number of reports.

Regards,

Amit Seth

Hi Amit,

The format you are using and which I used while I was in India is the same. One thing I would like to add is the first sheet, showing our Manpower Budget. This sheet will include the Budgeted figure, Actual figure, positive or negative variance, and the reasons for that in the notes column.

Bibhutosh Bhadauria

Hi,

The employee database contains Employee Number, Employee Name, Location, Gender, Date of Joining (DOJ), Offer Letter Code, HR Manager's Name, and Submitted Documents.