Hi Balaji,
While preparing the travel policy, we need to consider several key points together.
Firstly, define the classes of cities according to their Dearness Allowance:
- Metros will be classified as Class A cities.
- Capitals will be categorized as Class B cities.
- Other places will fall under Class C cities.
Once this is established, proceed to define travel class eligibility. This involves determining the class of employees, such as Top Management, Managers, and others, to establish who is eligible to travel via air, first-class AC, and so forth.
Subsequently, outline the guidelines for local travel, specifying who can hire a taxi, who must use auto-rickshaws, buses, etc.
Next, set accommodation limits based on classes. Determine who is entitled to stay in AC rooms, deluxe rooms, simple rooms, and specify the maximum charges that can be reimbursed.
Finally, define the per diem expenses for employees based on their scales when they are on official travel.
These components should provide a comprehensive structure for the Travel Policy.
Wishing you all the best,
Regards,
Amit Seth.