Dear Sir,
It is brought to the notice of Management that you are not performing your job as per the guidelines given by your seniors and committing lot of mistakes in your day to day works, either by your negligence or lack of knowledge. The company was put into loss on account of your failure to act properly on time for the specific job entrusted to you. When you are not able to understand the job entrusted to you, you should have consulted your seniors who can guide you properly. But you have not done this.
Please explain why action should not be taken against you for such serious lapses on your part. Your explanation should reach us on or before dt.___________.
Yours faithfully,
H.R
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After receipt of reply to our notice, if the explanation is acceptable to company, we have to issue another letter to the candidate.
Dear Sir,
We have noted the explanation given by you. Considering your request and also keeping in your past service into account, Management has taken a lenient view.
You are hereby warned not to repeat such serious lapses and you should take utmost care with due diligence in carrying out your job in future. However, you will be vouched continuously for 3 months and if any such lapses are repeated the management will take deterrent action as deemed fit.
Please acknowledge.
Yours faithfully,
HR