How to Craft an Offer Letter for Top Talent Without an Interview?

I want to send a few offer letters to the talent across interviews. They have never been for an interview at my company. I want to offer them directly because they are the best in the industry. I need a format for this letter.

Are you considering these candidates based on their academics? There is no difference in the offer letter unless you need to mention some specific clauses. Also, please use the "Find Information" tab as you will find a load of sample information.

Hi Mahr, this letter is being sent to a select few individuals in our industry who have proven their mettle in the field. I am looking to extend an offer to them and recruit them to join my company.

Is it head-hunting? If not, at least conduct a telephonic interview and then send them an offer. Providing an offer letter without an interview may damage your company's image.

Sample Offer Letter

Below is a sample provided by Amit Seth (one of the Cite HR members):

Date: ___________

Ms./Mr. _________________

_________________________

_________________________

_________________________

_________________________

Dear ________________,

With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a CTC of Rs. __________________ (Rupees ___________________ only).

We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn unless a new date is mutually agreed upon by us in writing.

On the date of your joining, please bring along the following:

1. Proof of age
2. Copies of Educational Certificates
3. Copies of Professional Certificates
4. Relieving certificate from the previous employer
5. Appointment letter of the previous employer and salary revision letters
6. Last payslip received from the previous employer
7. Form 16 (TDS certificate)
8. 3 Passport Size photographs
9. An updated Curriculum Vitae

This Offer of Employment is subject to receipt of satisfactory references.

This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return it to us.

For, Company Name

Name: Employee Name

Designation:

I would suggest that this is not a good way to recruit staff. To minimize any risk to your company, you should follow an established Recruitment and Selection process to ensure you get the best candidates for the position.

Without interviewing these people, you do not know if they have the skills and experience you need, the ability to do the job, or the temperament and ability to fit in with your current staff. Hiring staff is an expensive process. Make a mistake and hire the wrong person, and your costs will skyrocket. This can result in a loss of productivity, damage to the company's reputation, negative effects on staff morale, and additional costs to employ someone else.

I would advise thinking this through very carefully.

Yes, it would be very risky to hire a person without conducting an interview. It will have a more significant impact on the organization's image. Please let me know if you need further assistance.

Concerns About Direct Hiring Strategy

This is not the right strategy to hire people.

Pros

- None

Cons

1. The candidates to whom the offer has been made can sue you for offering a job they never applied for.
2. Even if you send offers to 100 people, only 2 or 3 would join. If I were to receive an offer letter without applying for a job, I would consider it a prank, if not fraud.
3. The incoming employee may not fit into your company's expectations.
4. Your own company management could question you at a later date for having hired people without an interview.
5. It will affect your company's image very badly.