New to HR? What Essential Documents Are Needed for a Smooth Employee Resignation Process?

I am in my starting phase as an HR professional. I want to know from my seniors here what formalities need to be completed by the HR department when an individual resigns from an organization, such as the full and final settlement and the written resignation from the employee.

Documents Required for Employee Resignation

What are the documents of utmost importance to safeguard the interests of an organization regarding an employee's resignation?

Waiting for responses.

First of all, please implement an Exit Interview policy with an Exit Interview form attached. You need to provide a Resignation Acceptance Letter either via email or physically, a Relieving cum Experience Letter, and the last 3 months' salary slips. Additionally, you need to conduct an Exit Interview. Before conducting the interview, the employee has to fill out the exit form (usually on the last day in the company). Before the employee leaves the company, you need to recover all documents, systems (laptop, mobile, SIM card, etc., if provided), ID card, etc.

Other members, please comment if I missed any other formalities.

Thank you for your valuable feedback. Alongside the exit interview, what other documents are needed? For example, a resignation letter written by the employee themselves and full and final settlement.

Handling Employee Resignations

What if an employee refuses to resign in case of a conflict? Why do we ask an employee to resign? It is because we want to ensure that they do not take any legal action against the organization in the future. We obtain a full and final receipt to prevent any potential claims for outstanding dues.

Necessary Documents for Industrial Relations

I am inquiring about the necessary documents to protect the organization's interests in terms of industrial relations, ensuring no conflicts arise when an employee resigns. And if conflicts do occur, we are prepared to have an advantage.