Hi Priya,
Hope this will be of some help to design your leave policy;
Sick Leave (SL)
Staff is entitled to sick leave up to XX working days per year for his/her sickness. The leave year will coincide with the fiscal year i.e. April to March. Sick leave balances may be carried forward to the next year and accumulated up to a maximum of XX days. However, for accumulated sick leaves to be used for long term illness, a medical certificate or hospital discharge summary needs to be submitted. Unused sick leave beyond XX days shall be forfeited. Sick leave cannot be encashed. Sick leave beyond three days must be supported by a doctor’s certificate to be submitted to the HR Dept. on the day of the employee’s return to office.
Annual Leave (AL)
All regular staff will be entitled to XX working days of annual leave during the leave year which coincide with the fiscal year i.e. Arpil to March. Staff members are encouraged to avail their AL in a planned manner unless specifically requested by the Supervisor not to take leave in order to cope with the exigencies of his/her duties. Staff members are encouraged to apply for an annual leave, for more than 3 days, at least fifteen days in advance by submitting an annual leave application first for approval by his/her supervisor and then to the HR Dept. Staff members will be allowed to carry forward a maximum of XX days annual leaves each fiscal year and accumulate a maximum of up to XX days. Unused annual leaves beyond XX days shall be forfeited. Upon ending employment, staff may encash a maximum of XX days of unused annual leaves, which shall be calculated at the rate of last month’s salary drawn divided by 26 working days.
Casual Leave (CL)
Every employee is entitled for XX days of Casual Leaves during the fiscal Year. Casual leave if not availed will be lapsed at the end of every fiscal year. Casual leave may be refused in case of exceptional pressure of work necessarily requiring the employee’s presence. Ordinarily, prior permission of Supervisor for casual leave shall be obtained by the employee, but when this is not possible, the employee shall inform in writing as soon as practicable for grant of such leave. However, leave shall not be refused where it has been asked for on account of an accident causing physical injury to the employee, death in the family or sickness of the employee or his dependents