Circular For Half Day

Dear All,
Some body help me to draft a circular.
My company has policy of working eight hours in that case if any body wants to take firs half or second half , the company wants that employee works five hours to take half day instead of four hours.
If any wants to take leave of second half then he should work five hours in first half.
if any body wants to take leave of first half then he should work for five hours in second half.
Thanks
Warm Regards
Bablu
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