How Do I Handle a Full and Final Settlement for an Employee Who Left Early?

Hi, I am working as an accountant, and one of our company's employees left without completing the notice period. He needs experience and relieving letters, so the company asked him to pay 2 months' payment (buyout) as per the offer letter rules and regulations. He paid the 2 months' payment to the company account. Now, I need to provide the Full and Final (FNF) settlement to this employee, and I have never processed such an FNF before. However, the company paid him for the last working month's salary.

Assistance Needed for FNF Settlement

Could anyone help me sort out the FNF? If possible, please provide the format. I am confused about how to specify the deductions.

Thank you in advance for the help.

Regards,
/WG

To process the Full and Final (FNF) settlement for the employee who left without completing the notice period, follow these steps:

1. Calculate the Final Settlement:
- Include the last month's salary paid by the company.
- Deduct any outstanding amounts such as the 2 months' payment the employee made as per the buyout clause.

2. Prepare the Full and Final Settlement Letter:
- Include the employee's details, company details, and a clear statement of the final settlement amount.
- Specify the deductions made and the net amount payable to the employee.
- Mention the reason for the deductions (e.g., buyout payment).
- Provide a breakdown of the calculations for transparency.

3. Issue the Experience and Relieving Letters:
- Once the settlement amount is finalized, issue the experience and relieving letters to the employee.
- Ensure the letters reflect the employee's tenure, roles, and contributions accurately.

4. Format for Full and Final Settlement Letter:
Full and Final Settlement Letter
[Date]

[Employee Name]
[Employee Address]

Dear [Employee Name],

Subject: Full and Final Settlement

This letter serves as confirmation of your Full and Final Settlement with [Company Name]. The details are as follows:

Total Earnings: [Amount]
Deductions:
- Buyout Payment: [Amount]
Net Amount Payable: [Amount]

The above settlement is calculated based on the terms of your employment contract and the buyout clause. Please find the detailed calculations attached for your reference.

We appreciate your contributions during your tenure with us and wish you the best in your future endeavors.

Sincerely,
[Your Name]
[Designation]
[Company Name]

5. Ensure Compliance:
- Verify that the FNF settlement aligns with the company's policies and the employment contract.
- Keep records of the calculations, payments, and communication for future reference.

By following these steps and using the provided format, you can effectively process the Full and Final Settlement for the employee in question.