How Should HR Handle Unauthorized Absences That Disrupt Work and Production?

rajesh_kantubhukta
15th February 2013

To

Mr. N. Krishna

Sal 1772, Engineering

S/o Sri Narayana Rao,

D.No.2-121, Sri Rama Nagar,

Gopalapatnam,

Vizag-530027.

CHARGE SHEET

It has been observed from the Time Office records that you have been absent from duties unauthorizedly from 28/01/2013 to the present date without prior sanction and without applying for leave from your Department Head.

Unauthorized absence has caused a disruption of work and severe constraints to the Company. Your unauthorized absence from duty has resulted in the dislocation of scheduled works, and production targets have been adversely affected. It amounts to misconduct as stated in Clause 24 of Sub Clauses 9, 52 & 54 of Certified Standing Orders of the Company detailed below:

Sub Clause 9: Habitual Late Attendance and Habitual Absence without leave or without sufficient cause.

Sub Clause 52: Breaching any or all the Leave Rules, Clauses.

Sub Clause 54: Riotous or disorderly behavior towards superiors/co-workers during working hours on the premises of the business of the Company or outside, or any act subversive to discipline in connection with the work of the factory/company.

You are advised to report for duty and submit your explanation within 48 hours from the date of receipt of this Charge Sheet as to why disciplinary action should not be taken against you. Failure to do so will result in the initiation of disciplinary proceedings against you.

Rajesh K

Human Resources
klepakshi1967@yahoo.com
Why do you want to post this type of legal letter in this manner? There are several issues with the letter:

1. The date of the prepared letter is older than the displayed date.
2. There is no proof of receipt attached.
3. If you can send this letter by registered post, it can serve as evidence.

Regards,
Lakshminaryana
teamgrouphr
I echo the views of BS Kalsi. The letter that you have made public is a part of the employee's personal file, which is confidential. What if the recipient of this letter sues you for making this information public?
Subhabrata - HR Mail Mantra
Do you intend to defame or humiliate the addressee publicly? Is that the reason you published the internal official letter publicly? The only positive point of this letter is that it may be used as a "sample charge-sheet letter," and nothing else. But neither is this forum the appropriate place to post it blindly without any good reason, nor is this act ethically advisable!

Best regards
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