Management Information System (MIS), which includes HRIS (Human Resource Information System), helps the organization in a number of ways:
- As a resource for corporate strategic planning
- Provides information on economic trends for the corporate plan
- Provides information on industry trends for the corporate plan
- Provides base information for the corporate plan
- Provides base information for the corporate objectives
- Provides base information for the corporate strategy
- Provides the information for the corporate budgeting
- Provides base information for the marketing plan
- Provides base information for the sales plan
- Provides base information for the distribution plan
- Provides base information for the supply chain plan
- Provides base information for the promotion plan
- Provides the information for monitoring plans
- Provides the information for monitoring projects
- Provides the information for senior management strategic decision-making
- Provides the information for middle management operation decision-making
- Provides the information for first-line management supervisory decision-making
The information also provides a medium for:
- Efficient internal and external communication
- Faster decision-making through the elimination of communication lags
- Better implementation, monitoring, and control
- Increased efficiency in management, administration, planning, and coordination of various support systems
- Improved management information system usage
- Cost and time savings in accessing information
- Cheaper communication and document circulation (reduction in paper, postage, and fax costs)
- Reduced human resource needs (at messenger, clerical, and typist levels)
- Exposure to management best practices from other parts of the organization
It will also have the following impact on the organization:
- Access to external databases, online journals, and publications
- Increased efficiency and effectiveness of collaborative research and publications
- Decreased time needed for information searches
- Better quality of research through access to a wider database of current research and publications
- Long-term national impact as future managers of the organization
The management information system also provides benefits such as:
- Rapid access to accurate management information for decision-making
- Rapid production of management reports
- Easier records management
- Ease of information sharing
- Presentation of records in a uniform format
- Increased staff satisfaction and confidence in systems
- Rapid processing of results
- Minimizing errors
- Easy access by managers for information for monitoring and correction purposes
- Continual use of quality information would increase operational efficiency and may lead to reduced manpower
Benefits from the information system would include:
- Rapid access to correct and current financial information for management and planning
- Increased transparency in the organization's transactions
- Reduction of opportunities for misinformation
- Reduced space needed for records storage
- A more user-friendly and less congested operating system
- Decrease in time needed for information searches
- Better circulation of management information system
- Reduced borrowing and space demand as users rely on remote access
- More efficient utilization of available space and reduced demand for costly expansion
- Reduced loss of information
- Easier access to online information
- International access to the information
- Better record-keeping and more efficient library management
- Enhancement of information programs and research
- More efficient and effective instruction through interactive learning using online resources
- More efficient conduct of research using methods compatible with the current approaches in other parts of the world
- Overcoming equipment limitations by using simulation tools
- Enhancement of staff-centered instruction
MIS, with its HRIS component, is important for the success of any organization. It helps to bridge close contact between top management and employees.
Management information helps HR in the following areas:
- HR strategic planning
- Manpower planning
- Human resource planning
- Human capital planning
- Human resource development planning
The HRIS includes:
Employment and placement information include:
- The hiring of employees
- The separation of employees
- Equal employment opportunity procedures, etc.
Recruitment and placement information include:
- Job analyses
- Job descriptions
- Job specifications
- Job evaluations
- Induction
- Orientation, etc.
Compensation and benefits include:
- Market rates
- Competition comparison
- Payroll management
- Wage analysis
- Benefits records
- Bonus systems
- Profit sharing
- Health benefits, etc.
Employee relations include:
- Communications
- Intranet news
- Management communications, etc.
Industrial relations include:
- Occupational trends
- Labor laws
- Labor trends
- Safety laws
- Safety trends
- Labor union trends
- Government regulations
Employee welfare managers' programs cover:
- Occupational safety and health standards and practices
- Health promotion and physical fitness
- Medical examinations
- Plant security
- Food service and recreation activities
- Carpooling and transportation programs
- Employee suggestion systems
- Childcare and elder care
- Counseling services, etc.
Training and development include:
- Curriculums
- Teaching materials/types
- Trainees/types
- Training plans
- Development programs
- Education programs, etc.
Performance management systems include:
- Performance appraisals
- Performance feedback
- Performance improvement plans
- Career path plan
- Succession plan
- Talents management plan
- Promotion plan
Labor relations managers include:
- Collective bargaining agreement is up for negotiation
- Grievances
- Wages and salaries
- Employee welfare, healthcare
- Pensions
- Union and management practices
- Other contractual stipulations
Overall benefits include:
- Enhanced management information, potentially leading to better, faster decisions
- Productivity improvements resulting from the reduced resources necessary for management functions dependent on financial data
- Improved level of service to suppliers/customers
- Other benefits, such as improved job satisfaction and adaptability of the system in response to future technological changes or changes in the organization such as divestiture
Improvement in effectiveness in operation, efficiency, productivity, results, profitability, share/stock value
Regards,
Leo Lingham