How Can Chennai Employees Apply for ESIC Cards When Registered in Mumbai?

Hello everyone, we are a Mumbai-based company with employees in Delhi, Bangalore, and Chennai. If an employee in Chennai wants to apply for an ESIC card, what is the procedure? Do they need to visit the ESIC office in Chennai and use the ESIC number registered with the Mumbai ESIC office?

Please share your valuable thoughts.

Thanks,
Tarun.

If your company has an employer ESIC user ID, then you can register and create employees' IP numbers. Send all eligible employees the declaration form, TIC (Temporary Identity Card) forms, and Medical Form with the company's stamp and authorized signature. Then instruct them to visit the nearby ESI branch for a photo session with their family and collect ESIC cards from the same branch within three months. It is a lengthy process but valuable.

Thanks and Regards,
Mahendra Patole

I agree with your query, but it wasn't Tarungags' quarry, and I think he wants a solution only for ESIC-eligible employees who are located outside of Mumbai. If the employees are working in a non-implemented/covered ESI area, then they are eligible for the same facility as other employees (those whose salaries are more than 15k). It's easy to find out the non-covered areas; when you register with ESIC, you will receive ESIC's covered area list, every area's login ID, and password from an ESIC officer.

Most importantly, if you don't have that specific area's login ID, then you can't create employees' IP numbers. For example, in Maharashtra, Nanded is not covered by ESIC.

Thanks and Regards,
Mahendra Patole

Dear Mahendra,

Thanks for your clarification. Suppose there are fewer than 10/20 employees working outside Mumbai, then they need to create a subcode of ESI, which will be provided only when they comply with the minimum count as per ESI. If not, I don't think ESI will give them a subcode. Additionally, for the subcode, the organization should maintain all the records related to ESI, which organizations with a small number of employees may try to avoid. What do you say?

In the said case, Form 105 has a limited time period of operation and cannot continuously operate throughout the year, right? If the answer to the above question is yes, then it puts the contributing employee at risk. Am I correct?

Regards.

ESIC Registration for Outstation Employees

You should apply for ESIC registration in Mumbai itself and declare the address of outstation employees. They will be required to visit their nearest ESIC office in their respective states to complete the registration formalities, become an Insured Person (IP), and be eligible to avail of benefits. It is presumed that such employees earn below ₹15,000 in salary and are not in remote areas where ESIS coverage is not yet available.

Regards,

I agree with Mr. Dilip's suggestion. This is the right way to enroll your outstation employee to get the medical benefit from the located place.

Thanks,
Deepak M.

You have to apply for a separate sub-code for each state and then apply for a smart card. However, in case you have transferred any staff to any of these branches who were covered under ESIC in Mumbai, then you will have to apply to your Mumbai ESIC local office, giving them the details of the sub-code taken, and requesting them to transfer the data of these staff members to the new sub-code taken.

Regards,