Dear Tanushree,
The steps to be followed during the documents check are:
1.Initially, prepare the list of requisites to be submitted by the candidate ( educational certificates from 10th to graduation or post graduation ( if applicable)
Note:If the opening is for freshers then the above mentioned documents are to be checked.
If the opening is for experienced then
a) Appointment letter of Previous employer.
b) Experience letter ( from when the candidate is working in that particular organization)
c) Salary slips of last 3 months or bank statement
d) Photo id proof
2.Check whether the documents submitted are as per the checklist of requisites prepared by you.
3. Check the dates of certificates,holograms of certificates,date of joining on appointment letter match with salary slips and experience letter or not, address of company, etc are same in all the linked documents are also same as per the resume of candidate or not.
4. Salary slips should contain everything in detail like TDS, BASIC, HRA , NO OF WORKING DAYS, NO OF DAYS PRESENT etc. If found anything not proper then ask the candidate for salary bank statement which cannot be produced fake in many cases.
5. For background check ask the candidate for references from the previous company. Call them and get feedback about the candidate.
6. Basically, your goal is to check whether candidate is with genuine experience and certificates or not.
I could guide you as per my knowledge.I would welcome if seniors comment and give more suggestions.
Thank you,
Mrunalini Achanta,
Asst HR ,
Consynchro SoftTech Pvt ltd.