How Do I Politely Inform an Employee About Their Responsibility for a Company Car Issue?

I need a letter for an employee who is using a company car. His tire got punctured, but he is telling the admin personnel to arrange for it. I want to inform him that this is not the company's responsibility; it is his own responsibility. How can I write this letter? Please advise me. Quick help will be appreciated.

Thanks.

Maintaining a car is as per company policy. We do not know the policy that has been framed in your case. You may modify the following to suit your case.

QUOTE

Dear Mr....

You have been provided the company car XYZ 123. You are entitled to petrol allowance, driver allowance, and maintenance allowance. Tyre puncture is to be attended by you, and it is not in the company's purview as per the company policy. Please do not send any requests for minor repairs like tyre puncture fixing, etc. Regards, ABC Company.

UNQUOTE

V. Raghunathan