Office Clean Desk Policy

Hi.. Need to send mail to my employees about the clean desk policy,point need to be covered
1. all paper lying on the desk will be shredded at the end of the day. 2. ensure the all papers are shredded by office boy.
please help me out to write an official mail to all my employees on clean desk policy..
Regards,
Precilla.

Hi Precilla,
Do you actually have such a policy? If not then you need to formulate one.
If you do have one then the following email should suffice:
Memo to ALL Staff.
You will be aware of our Clean Desk Policy.(See Attached)
Please take note that as from (Insert date) this policy will be enforced, the reasons for this is due to ... (Insert reasons)...
Therefore, I have instructed (insert name of Office Boy), to ensure that any paperwork left on your desk after (insert time) is to be removed and shredded.
I trust you will all cooperate in maintaining this policy.
Should you have any questions or queries please contact me.
Regards,
Precilla (insert surname)
(insert title and department)
Don't forget to attach the Policy.
I hope the above helps.
Regards,
Harsh

Appreciating your idea to keep the desk clean regularly.
However would also like to mention that care should be taken while using resources like papers.
Printed and photocopied papers once are a waste, can be used as rough sheets.
I believe before shredding the whole lot of papers, care should be taken if there are any casual papers which can be reused as a rough drafts.
It would be a Desk Clean-up and a Go-Green campaign. :)
Just a thought