Relocation Policy - Doc Download - Company Policy

Hi,

I am preparing a relocation policy for my company, which is an IT company. I am stuck mid-way and require your help.

1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance as well?
2. Does the company take care of the house deposit, monthly rent, and the brokerage also?
3. How do we go about with the extra charges towards luggage?
4. Is there anything extra the company pays other than the ticket and accommodation expenses?

Please treat this as urgent and help me out.

Regards,
Soumya Shankar

Hi Soumya,

As far as the relocation policy is concerned, each of your queries is well in place, but the applicability of the same depends on the employee being relocated, such as their designation, post, type of relocation, etc.

Then coming to your questions:

1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance also?

In case the relocation is for a longer term, then the employee would wish to take his family along; therefore, the company will have to bear the family's expenses on one side.

2. Does the company take care of the house deposit, monthly rent, and the brokerage also?

If the company has the policy of providing accommodation facility to its employees, then the above areas need to be taken care of by them. If there are no such conditions accepted, then the company can decide on a case-to-case basis. Otherwise, it is not necessary for the company to bear these costs.

3. How do we go about with the extra charges towards luggage?

If the relocation is a one-time affair, then the company will also have to take care of the packing and forwarding charges of the employee's luggage. However, the organization can set an upper limit on the amount for each category of employee based on their level of work.

4. Is there anything extra the company pays other than the ticket and accommodation expenses?

Some organizations first send the employee to the place of relocation. After the employee has found accommodation and other facilities, etc., the travel and relocation charges for the employee and family are provided.

Hope the above is useful to you in your preparation of the document.

Thanks,

Vani

Hi Soumya & Vani,

I am also interested to know about this. I have received relevant information from Vani so far. Thank you, Vani. I am looking forward to receiving responses from our experts!

Regards,
Rekha

Hi,

I am working in the service industry for consumer durables. We have technicians who are transferred from one place to another within India. The following is the relocation policy in brief:

Transfer can be a request transfer, regular, or disciplinary transfer. The quantum of benefit depends upon the type of transfer. A request transfer is usually to the hometown of the employee. Regular transfers depend on business exigencies, and disciplinary transfers are for poor performance.

Leave for Transfer: This depends on the distance and type of transfer. Leave can be a minimum of 3 days and a maximum of 6 days for relocation.

Reimbursement of expenses: Half truck load or full truck load, depending on the type of transfer and the recommendations of the Regional Manager. If transfers are rampant, it is recommended to go for a logistics partner who will cater to all India movement in terms of packing and forwarding. This will ensure fair rates and better service.

Traveling reimbursement: For Family and self, depending on the recommendations and the type of transfer. The train class is usually three-tier.

Boarding and Lodging: This assistance is given for a week so that the employee has ample time to select a house.

Housing assistance: Is paid to the employee if the transfer is away from the hometown and a table is prepared depending on the class of the city. All the metros are termed as A-class along with Ahmedabad, Hyderabad. All the state capitals are clubbed into B class, and the remaining towns come under C class.

At times, the additional burden of securing school admissions for the children is also borne by the company.

In the case of a disciplinary transfer, a performance review is done after a year, and if found satisfactory, then the transfer is revoked.

Hope this helps.

Regards,

Anuradha

Hi,

I found a good relocation policy. Probably, it would be of some use.

Regards,
Soumya Shankar

Hi Soumya,

Below is a relocation policy which I have. Maybe this might be useful for you.

Resettlement and Relocation Policy:

All out-station employees joining the company and existing employees transferred by the company from one city to another within India shall be covered under the Resettlement and Relocation Policy.

The entitlement under Resettlement and Relocation Policy varies for the following categories of out-station employees:

Lump sum / All inclusive

Grade In Moving Alone With Family

M1 Rs.6,000 Rs.10,000

M2 Rs.8,000 Rs.13,000

M3 Rs.12,000 Rs.20,000

M4-M8 On Actual cost, subject to prior concurrence with Head HR On actual cost, subject to prior concurrence with Head HR / Business Head

The above amount is payable for inter-city travel and related expenses on account of boarding, lodging, and brokerage. 50% of this allowance shall be payable upon joining and the balance within 7 days of joining the workplace.

For grades M4 and above, the company will give an advance to the employee in order to cover the security deposit, if any, for accommodation. This will be equivalent to either 3 months rent or Rs.30,000 whichever is less. The advance shall be recovered in 6 equal installments from the employee.

Thanks and regards,

Sunil

Hi all,

I am working in an IT company, and our main office is in Bangalore with a branch in Noida. We have employees working onsite in Chennai and Gurgaon. I am in search of a relocation policy for my employees when they move from one city to another. I've tried searching for the same on this site, but unfortunately, could not find anything very relevant. Does anyone have such a policy that you are using in your organization?

Regards

Dear Ditti,

If you need transportation policy, please let me know. I thought you only needed relocation and shifting, so I attached that information only.

Surjeet

Thank you, Surjeet, for your kind assistance. Do you also have the complete policy with the proper wordings? That would really be of great use to me. Thank you again for your time and effort.

Regards :p

Can somebody assist me.....Please..

I am working with an IT firm. Need to frame a relocation policy for the new joiners (Consultants).

Good evening,

I am pursuing a PGDM in HR and currently working on a project regarding benchmarking transfer policies for executive employees in greenfield projects. I would appreciate your assistance with this matter.

Regards

Hi, my company relocated two years ago, and now they are increasing my relocation benefits, which remain the same. However, my expenses are rising every year. Are there any clauses under the law that I can use to request a raise?

Thank you.