Project Closure Without Resignation: How to Draft a Relieving Letter in Urgent Situations

Relieving Letter Format for Project Closure

An employee has not resigned from the company, but the company has closed its project due to financial crises. What should be the format for the relieving letter in this situation?

Please reply, it's very urgent.

An employer cannot relieve an employee with immediate effect just because the project is in a financial crisis. You need to inform the employee at least a month beforehand (as per the terms outlined in the appointment given to them) of the management's decision to relieve employees associated with that project. Furthermore, if your company falls under the Shops Act or Factories Act, you may also need to verify this before taking any action.

Thank you.

We have already informed all the employees about this a month ago. I am new in this field and the sole HR person. According to company policy, management is required to provide a relieving letter to all employees. Therefore, I would appreciate it if you could share the letter format with me if you have one.

I am looking forward to your kind response.

Thank you.

Regards

Date: [Current Date]
Place: [Location]
Mr/Ms/Mrs. [Recipient's Name]
Company Name: [Company Name]
Employee ID: [Employee ID]

Subject: Relieving Certificate

To Whomsoever It May Concern,

This is to certify that [Employee Name] has been an employee of [Company Name] holding the position of [Designation] and has worked for our organization from [Start Year] to [End Year].

During his/her tenure, he/she has fulfilled his/her responsibilities effectively and has been actively involved in completing the assigned tasks with the ability to ensure successful project implementation.

We wish him/her all the best in his future endeavors.

For [Company Name],

HR Head/Authorized Person
HR Dept.
[Seal attested]