Annual Day : Share Your Experience & Ideas Please...

Dear All,
i'm an newly joined HR-Executive and this is the first time I'm organising one day event (Annual Day Celebrations) in a Resort this Saturday 27th Apr'13.Really it is very challenging for me.
Attendees : Directors & Employees with family
No.of attendees :150
Timings : 9 AM TO 9 PM
Kindly Suggest good Team Energising activities along with team building games and fun activities, that every one should participate in that.
Give suggestions how to plan the complete Day, i.e., welcoming to Thank you.
Kindly share your Experiences & Ideas.
Thanks

Dear Aneetha,

Request you to note that you are inviting the employees along with families hence it will be difficult to organize team building activities etc., Team building activity for employees needs to be planned seperately where in you are required to call only employees ( out bound training etc.,).

In this function plan the Director / MD's address to the gathering starting with welcoming followed by thanking for the support extended by the families in company's growth etc.,

Any recognition / reward if there will be a better option because receiving such rewards in front of their spouse / children will be a high motivating factor and it will work like any thing in productivity improvement.

Plan more fun activities / games to spouses and children - arrange small common gift for children / spouses so that they will remember the event for long.

As kids will be there so you need to be very careful about the security and safety part / plan a bit more food because in general this is going to be an issue in most of the get together.

Identify potential employees / form teams and leave the execution part to them only so that more involvement will be there. Plan some small gifts to the team members so that the satisfaction levels will be high.

It is better to organize transport instead of employees coming on their own, if company transport arranged then plan and distribute some small toys (noise making ) / biscuits / cholclates in the bus itself.

These are some of the critical points came to my mind and wait for some more inputs from our other friends.

All the best,

Regards - kamesh

Dear Aneetha,
There are many ideas contributed on Annual Day. You can find it , what will suit you the best is what we need to refine.
I second Kamesh, identify the environment . Find out what would be easy to organise and widely accepted. Sports and cultural event with a prize distribution is what most of us do.
However, please include a demo session to explain the families about the work that is done .
You can use theatre to arrange short skit or a role play to explain what is done at work. Put pictures and flow charts that can be understood by any layman, about the work been processed .
Here's a list of discussions on annual day Annual Day

Dear Aneeta,
Kamesh and (Cite Contribution) have offered the best options.
Just go ahead and follow your feelings that would impress "yourself" be a little mean.
One can't please everyone.
All the luck.
Do let know if need any help.
Regards