Comprehensive Insights on Employee Confirmation Letter Formats and HR Communication

Dear Sir/Madam,

Could you please send me the format of a Confirmation letter?

Regards,
Sujata

Dear Ms. Sujata Kudale,

You wrote one by yourself and could share it here for our seniors to have it corrected. This way, it improves your writing skills in the English language and boosts confidence to overcome fear.

Please find the below for your necessary perusal --

Date

Employee's Name:

Employee Code:

Dear ----------,

Sub: Confirmation of services upon the successful completion of your probationary period -

Ref: Your appointment letter dated -----------

With reference to the appointment letter and consecutive assessments during your probation, it has been satisfactory. We are pleased to confirm your services with effect from -------------------. All other terms of your employment remain the same as stated in your appointment letter referred above.

We take this opportunity to wish you a long-lasting and successful tenure with us.

With Best Regards,

For (Company Name)

Signature of the HOD/HR Manager/Head-HR

[Name of the HOD/HR Manager/Head-HR] in bold letters

Hope you find the above useful.

Good Luck...!!

Dear Madam,

Thank you for sending the confirmation letter format to me. As of today, our company has not yet issued confirmation letters to any employees. Most employees' joining date is in September, so their services are usually confirmed this month. We have now decided to start issuing the confirmation letters.

I have a query regarding the date. The date mentioned in the first row should be the current date. We are pleased to confirm your services with effect from ------------------- (this date is to be filled in when the confirmation date is due).

Please let me know if there are any corrections needed.

Thank you.

Yes, you are absolutely correct! The date on which the employee's service has been confirmed post-probation is said to be the due date on the confirmation letter in confirming his services, and the day you issue this is on the current date.

Hi Sujata,

I am herewith giving a sample Confirmation letter which may help you to draft a letter on your own.

RefNo.................... Date ................



CONFIRMATION LETTER

To,

MR.ABC



Dear MR.A

We are pleased to inform you that your Services during the Probation Period have been

found to be satisfactory and therefore, we confirm your Service as "Designation"

of our Company with effect from dated ........... on the following terms :

1. Your Stipend as mentioned in the Appointment Letter issued to you earlier will be

treated as Salary with effect from the date of issue of this Confirmation Letter.



2. Your Salary & Allowances will remain same till next revision.( change it as per norms)

3. All the Terms & Conditions as set out in Annexure "A & B" of your Appointment issued

to you earlier for the period of probation shall remain enforce except the Clause/ Clauses which

are related to the Tenure of your probation period.





Wishing you a long and happy association with **********************************

Thanking you,

Yours Faithfully,

Authorised Signatory

Regards

Ankita

Executive HR

“A candle loses nothing by lighting another candle.” In other words, be willing to help others and

share your knowledge and insights with others who may benefit

Ms. Sharmila Das,

I quote an extract from your posting: With reference to the appointment letter and consecutive assessments during your probation has been satisfactory. The sentence is not complete as it started with "With reference......". Secondly, what is "consequetive"? The spelling is incorrect, and the meaning is also not suitable for the situation.

Youngsters seek guidance from us, and let us not make serious mistakes. The girl has sought guidance from us. She may simply copy & paste your letter and consequently may face termination from her management.

Let our postings be proper, meaningful, and devoid of mistakes. I am sorry to say this here and in this forum. Typographical errors in our writing are okay, but not in the formats we are sharing here.

Hope you would not mind my correcting you here.

Best wishes

Hi Ram,

Find below the format of a confirmation letter:

Mr./Ms. ____________
___________________
___________________
___________________
Dear Mr./Ms. _____________,

Following the review of your performance during your probation, we are pleased to inform you that your services are being confirmed as _____________________ with effect from _________________. All other terms and conditions as detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization. Please sign the duplicate copy of this letter as a token of acceptance of the same.

For Company Name
Name:
Designation:

Hope it will be fine with you. Please mention the date at the upper right corner.

Regards,
Amit Seth.

Hi Ram,

Please review the format file below; I think it is sufficient for you.

07/03/2007
Ref: IS/HR/Cnfm/
Name -
Employee Code: -
Subject: Confirmation for Designation

Dear Ms. ------,

We are pleased to inform you that you have been confirmed in the services of the company with effect from ------------ in the above-stated post. Apart from confirmation in the services of the company, the other terms and conditions of your employment remain unchanged.

Please sign the duplicate copy of this letter as a token of acceptance of the same.

Thank you,
Yours truly,
Sr. HR Executive

Regards,
Shraddha