Can We Include an Employee Who Left Mid-Month in September's PF Form 10? Seeking Advice

Hi, dear all,

You all know that we have to submit the monthly return of PF in Form No. 12A & 10. Form No. 10 is for the return of employees who are leaving the organization during the month.

Now the doubt is, can we include the name of an employee who left the company on September 20th in Form No. 10, which is for the month of September?

Here are two things to consider:

One is if we include his name in the form, it means one employee is less compared to the previous count. However, his name is in the number of subscribers and his contribution is mentioned in the Challan of September.

If we do not include his name in Form No. 10 in the month of September, then when should we include it?

Please suggest as I am quite doubtful about it.

Please give your valuable comments.

Regards,
Rajput

Dear Mr. Rajput,

I understand the problem you are facing. I would like to provide you with the following details.

In Form 12A, just above the "Details of Subscribers," there is information regarding the "Total No. of Employees."

Regarding your query, you need to clearly specify the details of employees who have joined or left in the "Details of Subscribers" section and the total number of individuals for whom PF needs to be mentioned in the "Total No. of Employees" section. The total number of individuals indicated in the "Total No. of Employees" will be considered for PF.

Santosh Iyer

If you submit PF returns for the month of September, ensure that the employees' names who left are shown in Form No. 10 for the month of August, and the names of new employees joining are listed in Form No. 5 for the current month of September.

Dear Mr. Rajput,

In very simple language, I will explain to you. For example, if you are preparing the August Month Challan in September and paying it in September, you need to send the August month employee details, such as Joining & Leaving, to the PF Office before the 25th of September (25th of every month).

Therefore, if an employee leaves in September, we will send their Form No. 5 & 10 in October, which will affect your 12A for September.

Regards,
Chandrakant V.

Form 10 includes the name of the employee who left in the previous month of your return month. For example, if you are filing the August return in September, then you should include the employees who left in July in Form 10.