How Do I Draft a Letter to Close Former Employee Salary Accounts at the Bank?

I want all former employee salary accounts closed in the bank, so I need guidance on how to draft a letter to the bank. I am waiting for your reply.

In the above scenario, HR can orally inform the Bank Manager by sending the details of the employees. Besides, some banks request such letters for their equivalent correspondence. Make use of the below letter, if any changes are required to be made in possession wherever necessary.

Date:
The Manager,
The Bank of …
XXXXX,
XXXX (city)

Dear Sir,

Sub: Closing Bank A/c No's of Our Separated Employees

With reference to the above-captioned subject, please note that our HR Department has opened bank accounts for employees with your good bank, and these employees are now separated from our company due to resignation or termination. Hence, the management has decided to close the accounts of such employees.

We request you to kindly do the needful. Your assistance in this regard will be highly appreciated.

Thanking you in anticipation.

Yours truly,
Name of the HR Manager
HR DEPARTMENT
Company Address

I do not find any reason for the company to take steps to close the salary account of an employee who has either resigned or been terminated. The salary account is not opened by the company. In other words, the company only facilitated with the bank to enable the employee/worker to open an account. Therefore, you have no right to request the bank to close the account of the employee. The bank cannot close the account without the consent of the employee. The bank has the option only to withdraw the concessions that it had extended to the employee based on the salary account and not otherwise.

So, I advise not to take any steps for doing so.

The banks will not close the accounts because you ask. In fact, they will not close it since it will show negatively in the performance appraisals. What you are required to do with most banks (it's in the terms you signed when being given a salary account facility) is to inform them when the employee leaves. They will then change the status of the accounts. In any case, they would do it when no salary is paid for 3 months. However, your being proactive on this helps prevent problems and fraud where someone may apply for a loan without informing the bank that they left. I have seen it happen in our own office.

Modify the Letter

Instead of saying close the account, just say "we wish to inform you that the following employees are no longer working with our organization. You may update your records accordingly." Of course, you have to give bank account numbers for each of them.