Struggling to Change Company Name in PF Account? Need Guidance on Formalities!

Hi all, I am working with a group of companies. In the PF account, the company name is Airen Yamaha, which is a part of Airen Automobile. I want to change the name from Airen Yamaha to Airen Automobile. I have contacted the PF office, but I didn't receive proper guidance. Please help me with the process of changing the name and the required formalities.

Thank you.

This can be done by giving a written request letter for a change of company name, along with proof of any valid (official) documents related to the company name change.

We have done it recently. At that time, we used to write a request letter in a copy letter about the name change and also enclosed the updated MOA (Memorandum of Association) as proof. The rest, they will take care of.

Regards,
Madhan

I would like to add that in addition to Pragnaa HRCS and Madhan ji, you need to submit EPFO Form 5A in duplicate upon a Change of Name of the Company. You are required to submit Form 5A for any kind of change in your constitution or information previously filed with EPFO.

Similarly, under ESI, apart from informing about the change with relevant documents, you must submit the ESIC annual return in Form 01 (A). This return should reflect the changes. You can now submit this return online.

Changing Company Name in PF Account

It is strange that even the EPFO is not aware of the procedures for changing names. In addition to Form 5A & 01A, the change should be informed to the Inspector of Factories or Registration Officer under the Shop & Establishment Act, as the case may be, and to the applicable welfare fund, as well as to the professional tax authorities.

Regards,
Varghese Mathew
BaseIndia Consultants
Trivandrum
[Phone Number Removed For Privacy Reasons]

Name Change Procedures for Companies

The same may kindly be noted.

- If the name change has happened due to the merger of two companies/firms, then a copy of the relevant order from the jurisdictional high court is required to be submitted to all authorities, including the factory inspectorate, labor, tax, and excise authorities.

- In other cases, all the other authorities, including the factory inspectorate, labor, tax, and excise authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.

- If it is a single-owner proprietary firm, then a simple letter on the letterhead with an updated memorandum of articles of association would suffice.

Kind regards,
Dayanand L Guddin

Dear Pooja ji, your question is how to change the company name in PF and ESI office?

I, along with some other members, have provided you with an appropriate answer. If your question is how to change the company name, my answer to it is as follows:

Change of Company Name: Proprietary or Partnership Firm

In the case of a proprietary firm or partnership firm, a change of name means a separate entity. You need to obtain fresh registration with PF, ESI, PT, LWF, Factory License, etc. Also, with Service Tax, Sales Tax, VAT, etc.

Change of Company Name: Private Limited or Limited Company

In the case of a Private Limited or Limited Company, a name change can be obtained by making an application to ROC by adopting due procedure under the Company Act and obtaining a fresh certificate of incorporation upon the change of name.

Name Changes Due to Mergers and Acquisitions

For name changes due to mergers and acquisitions, based on orders by respective HCs, apply to ROC and obtain a fresh certificate of incorporation.

The intimation of the change of name should be given to all the concerned authorities with supporting documents. You need to get an endorsement or a fresh certificate upon this change. Additionally, you need to submit the prescribed form, if any, by any authority, e.g., EPF.

Some members raised this subject in this thread, so I wanted to provide a clear and correct answer to you and the viewers.

A letter must be addressed to the RPFC of your area along with the certified documents listed below. The same process needs to be followed for ESI. Form 5A will not be applicable in that case.

Enclosures:

1. Form No - 5A
2. Copy of the original Form No-5A submitted at the time of registration.
3. Copy of the Certificate of Registration issued by the O/o RPFC.
4. Copy of PAN card for the new company
5. List of Directors/Partners with addresses and contact details.
6. ID & address proof for all directors/partners.
7. Copy of the Certificate of Incorporation.
8. Copy of the Memorandum of Association
9. Articles of Association

Regards,
Vikas

Hi All, Thanks for the valuable shares. I did a cross-check and found that we have the same name account in ESI and other legal offices, and the TIN number is also the same. So, I need to correct it only in the PF department. The TIN number will remain the same. What should I do now? Please share the request letter to change the name. That will be very valuable for me.

I have already completed this process from Yamuna International to Yamuna Industries Ltd. Therefore, my suggestion is as follows:

Steps for Name Change Due to Merger

a) If the name change has occurred due to the merger of two companies/firms, a copy of the relevant court order from the jurisdictional high court must be submitted to all authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities need to be informed.

b) In other cases, all other authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.

c) If it is a single-owner proprietary firm, then a simple letter on the letterhead with a resolution and merger agreement along with an updated memorandum of articles of association would suffice.

Thanks and warm regards,

Sunil Dutt Sr. Executive HR Yamuna Industries Ltd.

Dear Seniors, I am working as an HR Executive in an edible oil manufacturing company in Alwar (Rajasthan). My company is transitioning from "Limited" to "Private Limited."

Procedures for Changing Company Name and Status in ESIC & EPFO

What are the procedures to change the name and status of the company in ESIC & EPFO? Is it possible to do it online through their portals? If yes, then how?

Thank you.

With Best Regards,
Deepak Agarwal

Hi seniors,

I am looking for advice on the procedure to change the company name in the PF and ESIC records. Currently, I have the PAN card and incorporation certificate with me. Is it sufficient or do I need more documents? Kindly suggest me on the same.

1. Sir, you may intimate facts (by indicating your ESI Code Number) to the appropriate Regional/Sub-Regional Office of ESIC regarding a change of name of your company/firm. Please also send copies of the said letter to the Branch Office and SSO concerned. Additionally, you may enclose a copy of the revised Incorporation Certificate. Please refer to Regulation 10-C of ESI (General) Regulations, 1950.

2. I think a similar intimation can also be submitted to the appropriate office of EPFO.

Hi,

Recently, our company changed from Pvt Ltd to LLP. How do we need to change the names in PF, ESI, and PT? What should be submitted to the PT Office, ESI Office, PF Office, and what necessary documents are required? Please let us know.

Regards,
Sai

Hi Sir,

Recently, our company changed from a Partnership Firm to a Pvt Ltd. How should we change the names in PF, ESI, and PT? What documents need to be submitted to the PT Office, ESI Office, and PF Office? Please provide us with the necessary information.

Regards,
Ramesh

Hi All,

To change the company name in PF, all we need to do is prepare a request letter along with Form 5A (Form 5A has to be updated online in the United portal with the signatures of all directors and the company seal) and other documents such as the new Registration Certificate (MCA), the new PAN card of the company, or the new GST registration certificate. Submit all physical copies to the concerned PF department in your area.

Best Regards,
Avinesh Kumar G

In this thread, I have read all expert opinions.

We are changing the organization's name as follows:
Current Name: Injo Technical Service
New Name: Injo Technical LLP

So, do we have to apply for separate registrations for EPF and ESIC? Please guide me.