How Do I Start Crafting Effective Job Descriptions for All Levels in My Company?

I am working in a real estate company as Manager-HR. My Vice President has given me the assignment of creating the job descriptions of all employees in my organization, from junior level to senior level. I have already created the draft of the job descriptions, but I am unsure of how to begin and what things need to be considered.

Thanks and Regards,
Sarvesh Mhatre
[Email Removed For Privacy Reasons]

Creating job descriptions for all employees from junior to senior levels is a voluminous full-time task in itself. It involves not only the tasks that everyone is required to perform but also many other factors and descriptions that are specific to your industry and company. If you are unable to do it on your own, it is advisable to outsource this task to a suitable consultancy or consultant.

Warm regards.

The employee strength of my organization is 60 employees. I feel that it will not be difficult to handle the job descriptions of 60 employees; only proper guidance is required.

Thanks and Regards,
Sarvesh Mhatre

Tips for Creating Job Descriptions

In that case, here are some tips to get started:

1. Start from the top. If it is too difficult, considering it involves the MD/CEO and other senior officials, then start with a particular section or department.

2. Study the roles and responsibilities of a particular position. Seek help from the person occupying that position. Request information on how the company would advertise the job and what details should be included to describe the job responsibilities.

3. Make a draft and present it to the relevant individuals. Seek their opinions and refine the draft accordingly.

4. You can gather insights from the tasks and targets outlined in the individuals' performance appraisals.

5. Creating a job description is not just about technical competency; it's also an art that improves with practice.

6. If you wish, you can share a few sample job descriptions here and ask for feedback from members. This proactive approach would be highly appreciated rather than expecting assistance to be handed to you.

Warm regards.

I have already started working on it. I have provided the job description forms to our Customer Relation Management department, and they will be reviewed by the CRM Head and then by me.

Thanks and Regards,
Sarvesh Mhatre