Dear tarannum shams ji,
dear i have some suggestion to you i wish it will be helpful to you,
You know,If I was the boss, what could I have done differently?
Here is what I would do:
1) Greet the employee. If you were a female boss and your subordinate is a male, by standing up from your chair and acknowledging her into your office is a warm sign of a welcome.
2) Start the conversation with a sincere “How are you and the family?” Allow a pause. Watch the employee’s response, including the non-verbals such as the shrugging of the shoulders, the breathing, and the placement of the hands. Do your research by knowing your employee and the family members like their names? By using their names like “How’s your son, raza?” would be a start.
3) State the purpose of the meeting. Keep the interests of the employee at hand by asking questions and listening to the points of view. Focus on the positives and state them during the meeting.
4) End the meeting with a sincere “Thank you.” By letting the employee know that you believe in him and in their future potential, you have created a positive working environment where everyone on your team will welcome a meeting with their boss because it’s all about feeling good inside.
i would like to share some attachment check it out.......
thanks