How to Handle Employee Leave Adjustments with Weekly Offs in Sales Department?

Dear All, Unable to solve it without your guidance. Giving below the situation.

Employee Weekly Off Schedule

In our sales department, we have 5 employees who are given separate weekly offs, considering the business requirement. For example:
- Employee A: Weekly off on Monday
- Employee B: Weekly off on Tuesday
- Employee C: Weekly off on Wednesday
- Employee D: Weekly off on Thursday
- Employee E: Weekly off on Friday

Therefore, they are asked to come in on Sunday. Now, let's assume if "Employee B" takes leave on Monday and comes to work on Tuesday (when he was supposed to be off), what should be done in such a scenario? At the end of the month, they are usually asked to adjust such leaves with their weekly off days.

Please help on this ASAP. Thanking you in anticipation.

Dear Vishal, this problem is quite common in the sales department in many companies. In this case, you and your employees have two options:

1. If anybody (Employee A) wants to leave on any day other than their weekly off day, then they either have to make an adjustment of their leave with another employee (Employee B) who has their genuine weekly off on the same day. This way, one of the two employees should be present on that day to ensure the business is not affected. However, ensure that this adjustment occurs once in a while and that it is communicated at least 3-4 days before the leave is taken. Notify the HR department or the concerned person accordingly. Make sure to explain to your employees in a polite manner that while the company understands their personal commitments, their cooperation is essential for the smooth running of the business.

2. The other option is to keep shuffling the weekly off (at least once every 15 days/a month). This way, all employees will have different weekdays to manage their personal commitments.

The main solution to the above problem is a good understanding among all team members and their willingness to acknowledge their responsibility towards the company. In case of emergencies, you can adjust leaves with the weekly off, but not always, as it may lead to conflicts with other employees in the future.

Regards

Dear all,

I am facing a problem regarding my week off. Could you please suggest to me the rules around taking time off during the week?

For example, if Mr. Hari works from Monday to Friday and decides to take a holiday on Saturday, with his designated week off falling on Sunday, would both of these days be counted as absent?

Let's assume that he does not have any Earned Leave (EL) or Casual Leave (CL).

Thank you.