Need Help with Preparing a Joining Report: Can You Share a Format?

Hi all,

Please tell me how to prepare a joining report. If possible, can you provide me with a format?

Regards,
Vairamuthu

Hi Vairamuthu,

Find enclosed one of the sample formats of the Joining kit. I hope it will be useful for you to prepare the same at your end.

Regards,
Amit Seth.

Hello, Mr. Amit,

I have gone through your attachment. It is informative. Could you please guide me on how an HR professional should create a report for joining, confirmation, and exit analysis? This information is very necessary for me. Kindly provide me with your guidance on this matter.

Thank you.

Hi Lovlyn,

Frankly speaking, I am not getting your exact requirement.

Is it a project report that you have to prepare, or do you want to systematize the current system?

In the joining report, we must ensure that all the relevant information has been completely filled out. We should even cross-check the references provided by the employee.

According to our policy, we must verify that he has completed his probation period and has been issued his confirmation letter or not.

During the exit analysis, we must cross-check the payment details as well as deductions. Moreover, we need to confirm if the notice period has been served or not.

Additionally, we require the resignation letter and acceptance of the resignation letter.

Regarding the payment part, the salary for the period, earned leave payment, and any incentives for that period should be included if there is a prevailing system in the company.

For deductions, PF and ESI contributions, if applicable, any loan amount or advance amount, and notice period recovery if not served should be considered.

I hope this information is helpful to you.

Regards,

Amit Seth.

Hi! Vairamuthu,

Here you go with a joining letter format.

Hello Mr. Amit,

First of all, I would like to convey my heartfelt thanks to you for helping me in obtaining information regarding my query. In my company, we are looking to systemize our current system. Could you provide a format for these analysis reports wherein I can store the entire report?