Concerned About PF Account Mix-Up: How to Ensure Smooth Future Withdrawals?

Dear Seniors, In our firm, four people were hired on a temporary basis, and within that month, they left the organization. We deducted their PF amount for that month. It was in February 2012, and their PF slips were also generated for the year 2011-12. Our HR person mistakenly gave the same PF account number (belonging to the departed individuals) to the newly joined employees in June 2012. Their PF amount has been deducted against the same account number until now. Additionally, many new employees have joined our organization since then.

Concern About Future PF Withdrawal Claims

I am concerned about whether these four individuals will face issues in the future when they apply for PF withdrawal claims. Can we retain the same account numbers, or will we need to make changes? If changes are necessary, please guide me on how to proceed to ensure our employees receive their benefits without any trouble.

Form 5 Revision Concerns

Will their Form 5 revised not match now? This is because two individuals have been assigned the same account number.

I seek your assistance in resolving this problem. I am hopeful that you can provide a solution. Thank you in advance for your kind and valuable advice.

Regards, Joy

Clarifying PF Account Numbers

You have to write a letter to the department and clarify the position, issuing the new number to the individuals who last submitted their Form 13 to the department. This is required to transfer the PF amount to their respective accounts.

Thank you.

Million thanks for your precious time and advice. In transfer form 13, will they accept this revised duplicate PF account number? I hope that they will not consider the earlier, i.e., the left-out employees' contribution. Your suggestion is really helpful. Thanks a lot.

Regards,
Joy

You can provide the new PF number to the latest new joiners through your PF Accounts officer at the PF office. Please contact the accounts officer in the accounts group in the PF office.

Regards,
Mohan

Steps to Correct PF Account Number Issues

First, you need to amend the ECR with the same amount as the challan for the respective month, correcting the PF account number with the new account numbers. After that, proceed with a request to EPFO to manually update the revised ECR online. However, this will be possible only with the permission of the EDP Cell of EPFO.

Kindly contact the concerned EPFO office where your PF code is maintained and provide them with accurate information. They will guide you properly. Please reach out to EPFO immediately.

Regards, Vijaysinh

I think Mr. Vjay Sinh from Jaac.hr advised you correctly. I would like and appreciate it if you could post the outcomes after meeting with EPFO officers for the other members of this site.

Thanks and regards,
pkjain