Greetings,
I am glad to read your question as you are not asking about the policy format but rather trying to find your way to implement it. Here are my suggestions:
Let us first understand why do you need such a policy in place ? Every talent is hired to deliver the tasks, they are being paid for . An employment is an agreement to perform those activities , till the employee resigns. If that is so, why do we need incentives?
Its primitive to get worn out by routine. Motivation and inspiration requires fresh starts from time-to-time. Specially under a situation where you may need the talent to perform beyond the normal standards for delivery. Thats where you create measures and targets for talent to rise higher and deliver more. You are establishing a program to reinstate the response, valued in the production/operations in your firm . As you plan, please consider incentivising not just the best performer, but also the one who shows the best improvement. That way you build a culture of getting better everyday, within your employees.
In your organisation,you have already understood what motivates your talent , which is why you are designing this . Trust the format and the incumbents have already matched the best offering . You have only selected the highest good you can offer through the program .
Hence, you prepare to take it to your employees. A written communication to what the program is all about and how will it benefit the employees is quintessential. Here starts your work. A policy document unless explained by the employees in their own words , will only remain a paper tiger. Please arrange for town halls or focus group meetings as deemed fit within your environment to discuss as openly as possible . Let the employees raise as many questions as they can . Your goal should remain that they understand the policy, the conditions for availing the benefit and respect the effort put forward by your management .
Finally , few measures no matter how superficial they may seem, such as putting up posters with the concept to the incentive program defined through pictures will send the message earliest and have the longest recall. Establish a method for not just communicating but broadcasting the names of the achievers, to each quarter or month , as per your policy.
Wish you all the very best for this project. Please do share your learning while working through it . We eagerly wait to hear from you !