Just Started as an HR Assistant in a Factory – What Should I Focus On?

Hi friends, I have now joined as an HR Assistant at the Artificial Buckeye Manufacturing Factory. What are the responsibilities of HR in this factory? Are there any important limitations and responsibilities in the HR department? Please tell me.

Examples of HR Responsibilities

For example:
1. How to give a warning notice to latecomers.
2. How to give a warning notice for unusual leave.
3. How to calculate EPF & ESI.

Warm regards,
S. Rama Krishnan

Warning Letter for Absence

To Mr. [Designation]

Subject: Warning Letter

Mr. [Name],

It has been observed that you have proceeded on leave without prior permission from the concerned authorities, resulting in willful insubordination and gross negligence of duties in your capacity as [Designation].

Absenting yourself from duties without prior intimation is misconduct, for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation for your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For' [Company Name]

Name: [Name]

Designation: [Designation]

Written Warning

Date: ____________________________

Employee: __________________________________________________ ____

Issued By: __________________________________________________ ____

A written warning has been issued to you on the above date.

The reason for the warning is:

If there are further incidents, we will impose further discipline up to and including dismissal.

Employee Signature _______________________________

Date _______________________

Supervisor Signature _______________________________

Date ____________________________

Warning Letter

[Company Logo]
[Date]
[Company Name]
[Company Address]

To:
[Employee Name]
Employee Number:
Department:

It is reported/alleged against you that you, Emp. No ______, have justified having the following complaints levied against you:

1.
2.
3.

These acts, as mentioned above, constitute misconduct as per the certified Employee Handbook. Therefore, you are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.

Your written explanation should reach us within 48 hours of receipt of this notice. Failing to reply will be understood as having no explanation to offer and accepting all action deemed fit to be taken against you.

(The signatory)

Thank you, friends. Your ideas will be working in my management. However, I now have a doubt regarding the annual return calculations, specifically the number of man-days worked during the year.

Annual Return Calculations

Men = 1/1/2011 (39)
Men = 31/12/11 (52).
The number of man-days during the year is 11,590 (this was calculated by the previous HR). How do I find the average number of men? They have put the average as 38. How can I determine this average (38)?

Warm regards,
S. Rama Krishnan