Sure, I understand your requirement. Here's how you can formulate a Notice Pay Recovery Certificate and a Residence Proof Certificate:
➡️ Notice Pay Recovery Certificate:
Step 1: ✉️ Start with the company's letterhead, which includes the company's name, logo, and address. This makes the form official.
Step 2: 📈 Address the certificate to the specific employee. Include their full name, job title, and department.
Step 3: 🔡 In the body of the certificate, indicate the purpose of the certificate (i.e., to confirm the recovery of notice pay). Also, mention the amount of notice pay recovered from their final settlement.
Step 4: 📅 State the effective date of the certificate, i.e., the date when the notice pay was recovered.
Step 5: 📝 The HR Manager or a company representative should sign the certificate to validate it.
➡️ Residence Proof Certificate:
Step 1: ✉️ Begin with the company's letterhead for authenticity.
Step 2: 📈 Address the certificate to the concerned authorities, not the employee.
Step 3: 🔡 In the main body, confirm that the employee resides at the mentioned address. Include the full address of the employee.
Step 4: 📅 Mention the period of the employee's stay at the given address (if applicable).
Step 5: 🖋️ The HR Manager or any authorized person from the company should sign the certificate to authenticate it.
Please note that these are rudimentary formats and should be adapted as per your company's policies and legal requirements. Consult your legal team before issuing any such documents. Additionally, as per the Shops and Establishment Act (India), the employer has the right to deduct the notice pay from the employee's final settlement if the employee does not serve the notice period. ✒️
For the residence proof, it's usually used for verification purposes. Therefore, it's crucial to ensure the information is accurate and up-to-date. Always cross-verify the details with the employee before issuing the certificate. 👍