Rapport Building Skills For A New Hire : Recently Hired

Hi Sir/Madam,

I have recently joined a new company as an Administration Executive, and I am feeling very nervous as I am not very interactive with everyone and have a problem with my communication skills. I am the kind of person who does not mix well with others. Please advise me on what I can do to feel more comfortable and connect with all the employees.

Take everything in a positive way. Communication skills can improve only by the interaction between people. So, there is no need for fear. You can do that. Be energetic and go forward.

Dear one,

Take everything in a positive way. There is no need for worry. Communication skills can improve only by interaction between people. So don't be afraid about that. You can win. Go forward without fear.

Thanks and Regards,
rvraja
Manager

Dear Gurzie,

Being appointed as an Administrative Executive is a significant job with enormous responsibility and requires effective communication amongst colleagues. You mentioned that you are very INTERACTIVE WITH EVERYONE - how were you communicating earlier?

Well, there are many ways of effective communication. It is necessary for you to understand that not only reading, speaking, and writing are important forms of communication, but they are certainly:

1) Body Language - You can communicate effectively by using your smile and gestures.

2) Avoid interrupting - When a colleague or someone is speaking to you, do not interrupt. Instead, listen, analyze, and then respond with what is understood and relevant to the point.

3) Repeat back the important aspects - If the other person speaks quickly, you can ask them to slow down or repeat what you understood for clarification.

4) Avoid asking bizarre questions - Instead of saying, "You didn't have?" ask, "Have you done...?" This way, the other person won't be confused and can answer what you are looking for.

5) Don't speak rudely or too quickly. Be calm, steady, and communicate effectively.

I hope these tips help you in enhancing your communication skills in your new role.

Best regards,
[Your Name]

Greetings,

In addition to the brilliant contribution made by Sharmila, here's mine. Try and listen to others with your eyes. This is how it works: most of us look away from the person who is speaking to us. It happens because our thoughts are drifting and we are collecting data to speak. It's purely an information processing system. However, for any speaker, it proves that the listener is losing interest. When someone is speaking to you, make eye contact and look away only when the speaker pauses.

Attentive listening and undivided attention are the best compliments you can offer anyone. As Sharmila has mentioned, mirroring and paraphrasing are excellent techniques. Eventually, you will find yourself listening to the pause so deeply that every non-verbal cue would be clear and precise to you. This proves priceless in any rapport building. Wish you all the best!