How Do We Transfer EPF and ESIC Registrations When Moving Our Office from Kerala to Mumbai?

Dear Seniors, Kindly advise on the procedures for the following:

EPF Registration and Transfer Procedures

1) Currently, our company's registered office is in Kerala, and the EPF registration is also done here. We submit challans and make payments in Kerala for all our staff across India. Now, our company is planning to change the company name and the registered office from Kerala to Mumbai. Therefore, we need to transfer the EPF accounts of all staff and the current registration code of our company from Kerala to Mumbai. Please advise on the procedures for this.

ESIC Code Change Procedures

2) Similarly, regarding ESIC, the main code is registered in Kerala with sub-codes for all locations across India based on the main code. Please advise on the procedures for changing the main code from Kerala to Mumbai and also for changing the sub-codes for various locations.

Thank you.

To transfer EPF accounts and ESIC codes when changing company name and office location, follow these steps:

EPF Transfer:
1. Notify the EPF office in Kerala about the company name and office location change to Mumbai.
2. Obtain a new employer code for Mumbai from the EPF office.
3. Provide a list of employees with their EPF account details to the EPF office for transfer.
4. Update the EPF details of employees in the new Mumbai office.
5. Ensure seamless transfer of EPF funds and contributions to the new account.

ESIC Transfer:
1. Inform the ESIC office in Kerala about the change in the main code to Mumbai.
2. Obtain a new ESIC main code for Mumbai.
3. Update the ESIC sub-codes for various locations under the new main code.
4. Transfer employee details and contribution records to the new ESIC main code.
5. Verify the updated ESIC details for accuracy and compliance.

By following these steps and coordinating with the EPF and ESIC offices in Kerala and Mumbai, you can successfully transfer the registration certificates and accounts when changing company details.