Changing Company Name: How Do We Update Experience and Appointment Letters?

Hello All, I need help regarding what to do if we change our company name. Specifically, how should we handle the situation in terms of updating experience letters with the new name and appointment letters with the old name?

Thank you for your assistance.

It's okay. Some companies write the former name as the old name. No problem.

Regards,

The company should provide you with an experience letter with your current name. There is nothing to worry about in this matter.

[QUOTE=nisha.naik;1998612]Hello All, I need help regarding what to do if we change our company name. How should we handle the situation with the experience letter having the new name and the appointment letter having the old name?

Handling Company Name Change in Documents

I understand that this situation can be stressful. In my previous organization, a similar scenario occurred.

Our management took the following steps: they issued new appointment letters to those who had the old name on their appointment letters. The new letters mentioned that the employees had been associated with the company since [Date of Joining], when it was known as [old name].

The experience letter would be issued in the new company name, and you should include your experience under the new name.

When attending interviews, it is advisable to carry both the offer letters - one with the old name and one with the new name.

I hope this information is helpful :-)

Please get a new letterhead printed as follows:

Delta Echo Foxtrot Private Limited
[Previous name: Alpha Bravo Charlie Limited until January 2011]

Kindly issue your experience certificate using the new letterhead. Please refrain from issuing fresh appointment orders in the new company's name.

Blessings,
Dr. Ram

[QUOTE=nisha.naik;1998612] Hello All, I need help regarding if we change our company name, then what to do in the case of an experience letter with the new name and an appointment letter with the old name.

Handling Company Name Change in Letters

Hi Nisha, You said "we change our company name," does this mean everything remains the same except the name of the company, or is there something else involved? If the management has changed or the company has been taken over by another organization, resulting in a name change, it's better to regularize the services of all old employees in the new company by issuing a properly worded letter to all concerned, confirming the future arrangements.

On the other hand, if only the name has changed, you can reprint your letterhead with the new name underneath (adding "formerly...") and issue the experience and appointment letters if needed. This approach should resolve your issue.

Legal and Administrative Formalities

Additionally, have you taken care of the company registration in the new name with the Registrar of Companies, VAT, Central Excise, Labour Department, EPF/ESI, etc.? Have you completed these formalities?

Kumar.S. Regards,

Handling Company Name Change

When you change the company name, it is common practice for all companies to indicate their former name on the letterhead (e.g., "formerly [OLD NAME]"). Moreover, a notice is also issued in this regard.

[OLD NAME], a leader in [PRODUCTS/SERVICES] since [YEAR], is now changing its name to [NEW NAME]. This means you get the same dedication to excellence that you've come to rely on from [OLD NAME]. You'll notice our name change soon on all our mailings, packaging, invoices, and promotional materials. It's still the same company, just a new name.

I am working in one such company. I was appointed in Indian Airlines, which is now merged with Air India. The logo and name of Indian Airlines have ceased to exist. Now, whenever a situation arises where the previous Indian Airlines has to be referred to, it is mentioned as 'erstwhile Indian Airlines,' as you might have noticed in newspapers or online. Therefore, the experience letter can refer to the old company name in brackets along with the time it attained its new identity.