To convert a temporary employee into a permanent one, it's essential to provide a formal request letter outlining the details of the transition. Here is a practical guide to drafting such a letter:
Drafting the Request Letter
1. Header: Include the organization's letterhead with the company name, address, and contact information.
2. Date and Employee Details: Add the current date and mention the employee's full name, designation, and department.
3. Salutation: Begin the letter with a professional salutation addressing the employee.
4. Introduction: Clearly state the purpose of the letter, indicating the intention to convert the employee from temporary to permanent status.
5. Reasoning: Provide a brief explanation of why the employee is being considered for permanent employment, highlighting their contributions and skills.
6. Terms and Conditions: Outline the terms of the permanent position, including salary, benefits, working hours, and any other relevant details.
7. Confirmation: Request the employee's confirmation of their acceptance of the permanent position.
8. Closure: Express appreciation for the employee's dedication and contributions during their temporary tenure.
9. Signature: Sign off with the name and position of the authorized signatory.
Sample Request Letter Template
[Sample Request Letter for Temporary to Permanent Employee]
This letter serves to formally request your transition from a temporary employee to a permanent position within [Company Name]. Your commitment and performance during your temporary assignment have been exemplary, and we believe that your skills are essential to our team's success.
As a permanent employee, you will be entitled to all benefits and privileges outlined in our company policies, including[list specific benefits]. The permanent position will also include a competitive salary package and opportunities for professional growth within the organization.
Please signify your acceptance of this offer by signing and returning a copy of this letter by [Deadline Date]. We look forward to your continued contributions as a valued member of our team.
Thank you for your dedication and hard work. Should you have any questions or need further clarification, please do not hesitate to contact [HR Contact Name] at [Contact Information].
Sincerely,
[Authorized Signatory]
[Position]
[Company Name]
By following this guide and customizing the template to suit your organization's specifics, you can effectively communicate the decision to transition a temporary employee to a permanent role.