Sujata,
I am not sure if the leave management system in your office is automated or not.
If it is a manual system what is the process followed in leave approval..?
This method might help you to resolve such issues;
• Implement a policy for compensatory off.
o Define the validity of Comp-off .
o Define the duration of work hours for claiming comp-off
o Create a form for comp-off approval
o Create a form for comp-off leave application.
• Communicate the policy and help employees to identify themselves with it. Do not impose it on them.
• Ensure strict policy adherence ( irrespective of the members and their powers, across the hierarchy)
Note that the definition of leave says that it is an “authorized absence “to duty. Allowing employees to go on leave without approval & relevant documentation is not accepted.
Leaves should always be approved by employer. Considering the practicability & employer’s convenience , approving authority to be defined in written, or in case of employer’s absence that role can be assumed by the senior members. Preferably immediate RA is the right person to approve leaves. Approved leave application should flow to HR Dept for further process.
In the scenario you are facing;
The employee should submit leave form with approval signature from RA/HOD.
Chances of getting hooked during labor audits are more in case of non adherence to the leave policy.!!. So ensure to have proper documentation.
Hope the inputs helped you!!!
Thanks
I am not sure if the leave management system in your office is automated or not.
If it is a manual system what is the process followed in leave approval..?
This method might help you to resolve such issues;
• Implement a policy for compensatory off.
o Define the validity of Comp-off .
o Define the duration of work hours for claiming comp-off
o Create a form for comp-off approval
o Create a form for comp-off leave application.
• Communicate the policy and help employees to identify themselves with it. Do not impose it on them.
• Ensure strict policy adherence ( irrespective of the members and their powers, across the hierarchy)
Note that the definition of leave says that it is an “authorized absence “to duty. Allowing employees to go on leave without approval & relevant documentation is not accepted.
Leaves should always be approved by employer. Considering the practicability & employer’s convenience , approving authority to be defined in written, or in case of employer’s absence that role can be assumed by the senior members. Preferably immediate RA is the right person to approve leaves. Approved leave application should flow to HR Dept for further process.
In the scenario you are facing;
The employee should submit leave form with approval signature from RA/HOD.
Chances of getting hooked during labor audits are more in case of non adherence to the leave policy.!!. So ensure to have proper documentation.
Hope the inputs helped you!!!
Thanks