Understanding Leave Calculation: How Do Half-Days Affect Employee Leave and Salary?

Respected Seniors,

I have a question about leave calculation. One of our employees became a confirmed employee two months ago. According to the Shops & Establishment Act, he is entitled to 24 leaves per year, including 12 paid leaves, 6 sick leaves, and 6 casual leaves. This means that he is eligible for 1 paid leave, 0.5 sick leave, and 0.5 casual leave per month on a pro-rata basis.

Leave Calculation for Half-Days

My question is, if the employee takes 2 half-days with the permission of HR, what type of leave do these half-days fall under (CL/PL/SL)? Also, will the amount for the 2 half-days be deducted from his salary?

Please provide your suggestions on this matter.

You are stating that the employee became a confirmed employee just 2 months ago. Under the Bombay Shops and Establishments Act, 1948, he should be allowed "leave" only after working for a minimum of 3 months. Please verify this with your HR.

Okay, sir, I agree with you, but we provide them with the eligibility for all leave benefits after one year of completed service. How can I calculate that matter?

Leave Calculation for Half-Day Absences

Normally, such half-day leaves are counted as Casual Leave (CL). If he has taken 2 half-days, 1 day of CL may be granted.

Regards,
Pon

Thank you, Pon, but if he is eligible for only one 0.5 (half day) CL per month on a pro-rata basis, and he takes 2 half days, meaning 1 full day is calculated as a CL. However, he/she is eligible for only 0.5 day. So, for 0.5 (2nd half day), the salary is deducted from his salary.

Also, how can an employee use paid leave?

Casual leave will be calculated on a pro-rata basis if a person joins in the middle of the calendar year. The procedure to be followed permits 1 day of leave at a time, which cannot be combined with sick leave. Therefore, as per your query, if two 0.5 days of leave are granted, then it is considered as 1 casual leave, and the remaining leave will be deducted on a pro-rata basis. As long as the individual maintains their casual leaves (CL's) and sick leaves (SL's), they can always avail of paid/earned leave. However, those who have been in continuous service for the preceding 12 months (working not less than 240 days) are eligible for 12 days of earned leave during the subsequent year.

I hope this clarifies your concern.

Regards