How Should We Handle Leave Deductions for Holidays and Weekends in Our Policy?

We want to formalize our leave policy. Tomorrow being a national holiday (October 2), we will have a holiday. If somebody took a leave today, i.e., October 1, then their holiday tomorrow should also be considered as leave and deducted from their leave balance. What is the case?

Similarly, if somebody took leave from Monday to Friday (with Saturday & Sunday as weekly off), then the following Saturday & Sunday should also be considered as leave. What is the case?

If anybody combines their leave with company-paid holidays, then that holiday should be considered as leave and deducted from their leave balance. Please advise.

Kindly guide me regarding the leave-related rules as soon as possible. Tomorrow, we have a meeting and need to make a decision on the same.

Please find the attached leave policy. The national holidays vary from state to state. There are 11.

Case 1: If an employee doesn't come to work on 3rd October, then leave will be adjusted. However, if they attend duty on the 3rd, then 2nd October is a holiday.

Case 2: If an employee is absent from duty on Monday, and if they were on leave from Monday to Friday the week before, then these two days will be taken as leave. If the employee returns on Monday after a Monday to Friday leave, then Saturday and Sunday are offs.

Case 3: Deduct from leave balance. If an employee takes approved leave from Friday to Monday, then Saturday and Sunday also count as leave.

Regards,
Karthik

In the case of an employee applying for Casual Leave (CL), I think the intervening holidays, if any [like the cases being discussed], wouldn't be counted as leaves? I have seen many companies adopting this pattern. Also, usually, CLs can't be applied or availed for more than 3 days at a stretch. If an employee wants leave for more than 3 days at a stretch, he/she has to go for Privileged Leave.

Regards,
TS

It's purely company policy. There is no statutory obligation as long as all leaves are available for employees under acts.

Regards,
Karthik

If somebody has taken a leave on 1st Oct, then it should be considered as a casual leave, and 2nd Oct will be a national holiday. I second Mr. Karthik on all the three cases vindicated to you.

Regards,