Starting an HR Department from Scratch in a Growing Startup: Any Advice?

I need advice. I have just joined a startup organization that specializes in petroleum. I am tasked to start their HR department from scratch. Currently, I am the only person in HR. The staff complement at the moment is 30, but there are plans to increase it to 90 by June next year.

I have a lot of experience in HR but have never been in a situation where I have to start everything from scratch. I would be happy if I could get some guidelines.

Current Progress

What I have done so far includes the code of conduct, disciplinary policy and procedures, mobile and 3G policy, and recruitment.

Please assist.

Regards

I too agree with Mr. Santhi Krishnan. Start by allocating employees grade-wise, branch-wise, department-wise, and job description-wise. Then, understand how many employees are currently working in the office. Update all employee data, such as contact numbers, addresses (correspondence & permanent), dates of birth, dates of joining, salaries (basic, HRA, conveyance, special allowance, other benefits, etc.). Prepare a formal database where all employee data is saved, including nominations for PF, experience, educational qualifications, etc.

Preparing Policies and Regulations

Next, proceed with preparing policies and regulations, such as leave policies, petrol reimbursement, medical reimbursement, mediclaim, HR manual, and induction PPT.

Performance Appraisal and Employee Development

The next step is to move towards performance appraisal. Understand the employees' requirements for training and development in their respective areas of work.

Management Information System (MIS)

Inform the management about employee satisfaction and requirements such as promotions, increments, commissions, training, etc. Prepare a Management Information System (MIS) detailing the number of recruits, departures, current CTC of all employees, transfers, processed claims, etc.

Employee Engagement

Lastly, send birthday greetings, anniversary greetings, Diwali greetings, Christmas wishes, etc.

Regards,
Shilpa Bangers
Manager - HR
MGB & CO