OFFICE FURNITURE POLICY
Purpose: This policy defines guidelines for providing office furniture to employees to ensure consistency, ergonomics, productivity, and optimal workspace management.
Scope: Applicable to all employees including senior management, regular staff, temporary employees, and interns.
Guidelines:
Furniture Allocation: Furniture is assigned based on the employee's role, rank, responsibilities, and ergonomic needs. The allocation should stay within the company's budget.
Furniture Standards by Rank:
Senior Management (Directors, CXO-level): Executive desk, ergonomic executive chair, credenza or side cabinet, visitor chairs, meeting table (optional), and storage units/bookshelf.
Middle Management (Managers, Department Heads): Standard office desk, ergonomic chair, visitor chairs, and filing cabinets/storage units.
Executive/Regular Staff: Standard desk or workstation, ergonomic chair, and storage pedestal or cabinet.
Interns/Temporary Staff: Shared desks or workstations, standard chairs, minimal or no individual storage.
Ergonomics: All furniture provided must meet ergonomic standards to ensure employee health and comfort. Special ergonomic furniture will be provided upon recommendation by medical professionals.
Request and Approval Procedure: Any employee requiring new or replacement furniture must submit a formal request to HR or Administration, approved by the department head.
Maintenance and Repair: Employees should promptly report damaged or defective furniture to the Administration or Facilities Department. Routine maintenance and repairs are handled by the Administration department.
Relocation and Reallocation: Furniture relocation within the office must be approved and managed by the Administration department. Employees should not move furniture without authorization.
Sustainability: Preference will be given to furniture options that are sustainable and environmentally friendly.
Employee Responsibilities: Employees must use furniture responsibly, maintain cleanliness, and report any damages or required maintenance promptly.
Policy Review: This policy will be reviewed annually or whenever there is significant organizational change.