Navigating Employment History: What Documents Do I Need for MNC Job Applications?

Employment History and HR Documentation Concerns

I have a unique issue and need to know what kind of problems might arise and their solutions.

Below is my issue:

In 2003, I joined a company, ABC Technologies, which was a proprietorship company. I received an offer and appointment letter in the name of ABC Technologies. After 2 years, they converted to ABC Innovations Private Limited and also opened a new company called ABC Connect Private Limited. Innovations was registered for service tax, and Connect was registered for sales tax. Later, I unknowingly transferred from Innovations to Connect 4 years ago.

My Employment History:

1. Worked in ABC Technologies for 2 years as a Software Developer.
2. Worked in ABC Innovations for 3 years as a Team Leader.
3. Worked in ABC Connect for 4 years as a Project Manager.

All companies have the same managing director. We do not have employee provident fund, gratuity, etc.

My Doubt:

1) I am planning to look for a job in a big MNC company like Microsoft/IBM, etc. What kind of HR documents will they ask for, and what do I need to produce to satisfy my employment history?

Please help me out.

Regards,
Mani.

As you have mentioned your employment history, in any other organization, they will ask you for your resignation letter from the previous company and the appointment letter from the new company to verify your continuous employment history. Otherwise, they may ask for an intercompany transfer letter.

I have a few questions for you first:

- Could you please explain your statement "unknowingly transferred from Innovations to Connect 4 years before"?

- Are you holding all the salary slips for whatever you have been paid with Innovation or Connect?

- Do you have your appointment and transfer letters provided by your employer?

You joined ABC Technology, which later became ABC Innovation after a name and identity change of the company, but your employment status remained the same. You were still an employee under the new identity of your original company (ABC Technology).

Later, you discovered that you had been transferred to another firm, ABC Connect, without being informed, which is quite surprising and requires clarification.

Furthermore, you have been with ABC Connect for the past 4 years, knowing that it is a subsidiary of your previous company, ABC Innovation (formerly ABC Technology). However, you never requested your current employer to provide you with your appointment or transfer letters, which is another aspect that needs clarification.

Do you possess the employment transfer letter or appointment letter from ABC Connect?

In simple terms, if you have all the necessary appointment/transfer letters and salary slips detailing your earnings provided by your employer(s), there should be no cause for concern. You can present your complete employment history to your recruiters and furnish the aforementioned documents.

However, it is crucial to be cautious as your statement about being "unknowingly transferred from Innovations to Connect 4 years before" could potentially create issues. It is essential to provide a clear explanation regarding this matter.

Lastly, I would like to mention that you have valuable experience and maturity, and I am confident that you can manage the interview process and respond to your recruiter's inquiries effectively. Nevertheless, you should address the points I have raised above:

- Avoid making confusing statements or answers to your recruiter.
- Provide truthful, clear, and confident responses, as they can greatly assist you.
- Your extensive experience and solid knowledge of your field will be significant assets.

Please review and ensure that you address these considerations effectively during your interview.

Since the Managing Director of all the companies is the same person and also promoted, I presume, by the same set of investors, you can project them as Group Companies, with your services among all the three companies being inter-company transfers.

All the best.

Regards,
TS

I don't have any salary slips or appointment/transfer certificates. Since our office does not have a defined process, the salary slip is given on-demand only. I have one or two that I requested for buying a credit card. Usually, the salary will be credited to our Citibank account with the transaction remark "Salary from ABC."

Anyone who hears this will be surprised by the way we work. Since I receive a decent salary and I am satisfied with my work so far, I didn't bother until recently when I got disturbed. One of my colleagues got selected in CTS, and he got rejected due to document verification. So, I asked my account department (which is the only one person for the whole organization) to rectify the issues (as we don't have a separate HR department, and the Account Dept is taking care of HR). She is also willing to help but is clueless about what kind of documents need to be provided.

Questions About Required Documents

Can you tell me:

1) Whether an appointment letter for ABC Innovation and ABC Connect needs to be given, or if just a transfer letter is sufficient since all companies are governed by the same person.

2) Whether any special document needs to be prepared for the transfer of ABC Technologies to ABC Innovations (since ABC Technologies have merged to become Innovations Private Limited).

3) If you can provide me with any sample or link, it will be helpful.

Regards,
Mani

Hi Mani,

In that case, you need to carry both the appointment letter and the transfer letter along with your relieving/experience letter, which should state that you have worked with them from 12-02-2003 to 25-09-2012 or from 12.02.2003 to 14.06.2008 with ABC Innovation (Technology).

The relieving/experience letter, along with your transfer and appointment letter, is the proof of your employment, and during verification, these documents serve as proof as well.

Secondly, I didn't understand this "Special Document." Could you please clarify what you meant by "Special Documents"?

The required documents for employment verification that I have mentioned above are what you need to carry and present to the new employer as proof of your employment with ABC Group. Yes, ABC Group should be mentioned in your relieving letter along with presenting the transfer letter of your appointment.

Explanation of Document Presentation

When your recruiter/new employer asks you to present the documents of your employment or describe it, you have to state exactly what you have mentioned in your first post here.

You should mention that you have worked with the ABC Group of companies (ABC Innovation, which emerged from Technology, and ABC Connect).

Essentially, you need to explain the company profile of your ABC Company/Group wisely. Since you have spent a significant amount of time as one of the oldest employees of this ABC Group, your explanation will also convey how well you know the company, the experience you have gained, and the history of your employment to your new company/recruiters.

Regards.