Understanding MIS Reports: Can Anyone Share the Proper Format for HR Use?

Dear all,

I am Ketan, working as an HR Assistant. I want to know about MIS reports. Please, if anybody can help me with its proper format.

Email: hr_ketan@yahoo.co.in

Ketan
Mumbai

Dear Ketan,

I hope this will help you. In management language, MIS means Management Information System. As you mentioned that you are an HR assistant, whatever work is assigned to you, you must report to superiors about the status of the same. For important written information, you should prepare the format and present it accordingly.

For instance, if you are involved in the recruitment process, you should maintain records from the beginning to the end, extract important details, and prepare MIS reports for management. This may include aspects such as salary trends in the market, required skill levels for the job, and your company's brand image, etc.

Please feel free to reach out if you would like more detailed information.

Regards,
Usha

Dear Ketan,

MIS report is known as Management Information System regarding the Manpower status of a particular month, place, and overall. It helps the Management in decision-making, like what are the reasons for resignation, in which area attrition is high, and many other aspects to aid in decision-making. With the help of MIS, you may prepare various reports, such as annual attrition, region-wise attrition, region-wise manpower, graphical representation of regions' manpower status, and more.

You may prepare the same at your end. It will help you to prepare other such formats too.

I am describing the contents to you sheet-wise.

First Sheet -

Details of employee:
a. E.Code
b. Name of the employee
c. Date of birth
d. Designation
e. CTC
f. Address for communication
g. Permanent address
h. Contact number
i. Blood group
j. Maximum qualification
k. Extra qualification
l. Total Experience

Second Sheet -

Salary structure:
In this sheet, write down the complete salary structure and include a column for the salary after any revision.

Third Sheet -

New Joinees:
In this sheet, list the names of new joiners of that month with details like CTC, Designation, DOB, etc.

Fourth Sheet -

Resigned employees:
In this sheet, list the names of employees who resigned during that particular month with details such as name, designation, date of joining, date of resignation, last working day.

Fifth sheet -

Attrition rate:
Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team management reports, and so on. You can prepare a number of reports.

Regards,

Amit Seth.

Thank you all for your kind support. I have received good information about MIS Report. But if somebody can send me its format, that would be appreciated.

Dear Ketan,

MIS report related to the HR Department is known as HR-MIS Report. It is the information given to the employer in terms of intake/left employees. The report also includes information related to their salaries, increments, employee status, disciplinary actions taken against the employees, transfers, HR vendors, cost for T&D, etc. Perhaps this will give you some idea about the MIS report.

Regards,
Prachi Borkar
Sr. Executive HR

Umm... hello, everyone. I've got a job as a sales coordinator in a company, and I'm told I would need to make MIS reports. I'm not from an accounting background, so as part of my homework, could somebody please help me understand what all I would be required to learn? Such as the format and the process. I would be trained extensively, but I still would want to have basic information.

Can anyone please help regarding the Training Effectiveness Evaluation methods and format introduction.

With Thanks and Regards,
Sanjay
HR Professional
Automobile Sector
Mob. - 9490523213

Hi All,

I am attaching a perfect MIS Report Form, and maybe it could benefit all of you.
Kindly tell me if it benefits.

Regards,
Amit Shukla

MIS or Management Information System is a computer-based system used by most organizations worldwide for transforming data into useful information for better decision-making. It helps management make better plans and carefully organize business operations.

Management information system is used for generating reports, including inventory status reports, financial statements, performance reports, etc. These reports are essential for analyzing different aspects of the business. They also help to answer 'what-if' questions like what would be the effect on cash flows of a company if the credit term is changed for its customers, etc.

MIS reports also support decision-making and help to integrate the decision-maker and the quantitative model being used. These automated systems allow managers to make decisions for the smooth and successful operation of businesses. The systems include computer resources, people, and procedures used in the modern business enterprise.

Types of Systems

- Accounting Management Information System: The system shares all accounting reports at different levels of management.
- Financial Management Information System: The system provides financial information to managers in an organization. Based on these reports, managers analyze historical and current financial activity and also project future financial needs. It is also used for monitoring and controlling the use of funds over time using the information developed by the MIS department.

Professional MIS reports are made by accounting firms for accurate analysis. These reports are comprehensive and help middle and top management make important decisions regarding finance, accounting, and overall business operations.

Essential HR MIS Reports

All correct MIS reports mean Management Information System. Since you are in the HR department, the following data should always be ready with you. Some of the important HR MIS reports are:

1. Daily Manpower Tracking: It may be site-specific or region-specific. You can get lots of reports from it, like attrition data, joiners, and absenteeism data.
2. Daily Attendance
3. Employee Master Data
4. Site-Specific Costing Reports
5. Absenteeism Tracker
6. Leave Records

These are a few reports that any HR professional should prepare.

Regards