How Do I Write a Termination Announcement for an Employee with Performance Issues?

Hi, I need a sample letter to announce the termination of an employee. She was terminated due to excessive tardiness. She would engage in various time-wasting activities in the office, such as roaming around the office, chatting on the internet, surfing non-work-related websites, gossiping, and more. Although she was employed as a telecaller, she consistently failed to meet the targets assigned to her. Can anyone help me with this?

Regards,

Points to Consider Before Termination

1. Confirm that she has not applied for maternity benefits or intimated that she is pregnant. In view of the provisions of the Maternity Act, you should not terminate the female employee while she is availing of maternity benefits.

2. Check what her appointment letter says about the terms of employment regarding termination of service.

3. Determine her cadre - would she fall under 'workman'? Telecallers can also create an industrial dispute in states where the Standing Orders have become applicable to IT and ITES industries, such as in Karnataka.

Whatever the situation, unless you have conducted a departmental inquiry and conclusively proved that she was negligent and inefficient (e.g., 'tardy,' 'chatting on the net'), do not mention these issues in the termination letter. Doing so may unnecessarily invite legal complications.